Academic Advisor

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Position Title:

Academic Advisor

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Advisor

Job Duties:

POSITION SUMMARY:

The Academic Advisor position is responsible for engaging students in the decision-making processes and promoting appropriate and responsible choices on academic matters such as course selection and degree requirements. The position m aintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. The Academic Advisor works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. In addition, the position strives to create a welcoming, equitable, and inclusive work environment.

RESPONSIBILITIES :

Receives, processes, and responds to academic inquiries according to established policies and procedures

Support colleges and departments related to permission numbers, reentry application processing, progress reports and academic alert case management, and probation/suspension student support.

Provide advising services for prospective and incoming students including, but not limited to, prospective student meetings, transcript evaluation, placement information, program/plan confirmation, degree progress assessment and academic plan development, and new student registration facilitation.

Manage an assigned caseload of students and responsible for the following related functions: degree progress assessment and academic plan development; curriculum knowledge (terms offered, prerequisites, toxic course combinations, etc.); general education, university, and program-related requirements (GEUR and program exceptions); returning student registration (campaign management and registration triage), university withdrawal, add/drop, professional credentials/certifications, internship process, and transfer process.

Maintain confidentiality and accurate student records and processes and respond to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies.

Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources.

Develop a collaborative advising relationship, where each advisee feels a sense of connection, support, and guidance.

Maintain expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum.

Be familiar with the Student Handbook and university and college academic policies and procedures.

Understand general education, university, and program-related requirements.

Identify and assess individual factors that may aid or impede success (previous achievement, motivations, financial resources, employment, personality, health, etc.).

Identify and assess interests, skills, and values and alignment related to career goals.

Meet with advisees at least once per semester, more as needed.

Facilitate registration campaigns in coordination with the college and in alignment with campus wide efforts.

Be knowledgeable of institutional, college, and department resources to promote academic and career development and success.

Develop and implement academic interventions as appropriate.

Proactively engage students as needed to communicate important dates and deadlines and as part of retention initiatives.

Assist advisees in reading and interpreting the degree audit to make informed educational decisions.

Engage students in decision-making process that promotes appropriate and responsible choices on academic matters.

Provide accurate, timely, and holistic advising services in support of student success, retention, and program completion.

Participate in the campus-wide advising community

Participate in the campus-wide advising community by providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the college.

Implement academic advising events such as workshops, panel discussions, academic success courses, and guest speakers.

Support campus events focused on prospective students in collaboration with the Admissions department including, but not limited to, Falcon Preview Days and Admitted Students Day.

Support campus focused on first year registration including New Student Orientation, Registration Days, and Nesting Day.

Attend departmental and college faculty-staff meetings and participate in events and ceremonies.

Engage in campus-wide retention initiatives and data collection efforts including supporting probationary students.

Leverage technology to support student advising and data

Learn and use the associate technology that supports advising and registration including eSIS, U.Achieve, Navigate360, Slate, and BP Logix.

Orient student advisees to educational platforms and student information systems including eSIS, U.Achieve, Navigate360, and Canvas.

Use technology for progress report case management.

Participate in other duties as assigned

Serve on various university-wide and system-wide committees.

Identify and engage in professional development opportunities.

Engage in other projects and initiatives as requested.

Key Job Responsibilities:

Implements academic advising events such as workshops, panel discussions, and guest speakers

Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college

Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources

Proactively engages students as needed

Receives, processes, and responds to academic inquiries according to established policies and procedures

Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum

Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies

KNOWLEDGE, SKILLS AND ABILITIES:

Qualifications (Required):

Bachelor’s Degree

Skilled communicator with success in developing and maintaining strong interpersonal relationships

Strong organizational and time management skills

Qualifications (Preferred):

Master’s Degree

Two years of experience working in higher education

Experience within educational area in which advising caseload is assigned

Experience with integrated information systems (Peoplesoft, Navigate360, U.Achieve, Slate)

Ability to maintain confidentiality

Commitment to developing an inclusive, highly collaborative work environment among faculty, staff, and students

How to Apply:

Applicants are required to apply online at Career Opportunities . UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

Resume

Letter of interest specifying qualifications and experience (cover letter)

• Inquiries should be addressed to:
• Karen Smolarek

Search Chair

karen.smolarek@uwrf.edu

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on