Accounting Assistant

Job Summary

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an

Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

Responsibilities

Accounts Payable Functions

Responsible for full cycle accounts payable (AP) functions, including:

Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation

Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests

Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents

Work closely with internal departments and external vendors to resolve payment issues or discrepancies

Review AP aging monthly, including following up to close any open AP.

Updating, when necessary, vendor, merchant and/or vendor account information.

Maintaining organized AP documentation and support records / files.

Assist in training new employees in accounts payable processes and procedures.

Ensure compliance with company policies, procedures, and regulatory requirements.

Assisting with annual 1099 preparation and processing

Maintaining and updating AP process documentation and manuals

Credit Card & Expense Management

Responsible for employee credit card expense reconciliation via Ramp.com

Review transactions for accurate coding and approvals

Follow up with staff on outstanding tasks to complete transactions

Reconcile transfer of data to accounting system

Assisting with employee expense report processing and policy compliance

Additional Accounting Support

Support the Controller with organizational data analysis and reporting projects

Prepare Bank deposits and logs to support the Finance and Development Teams

Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.

Participate in annual financial audits

Assist with processing student financial aid application documentation and related administrative tasks

Qualifications

Bachelor’s degree in accounting, finance, or a related field is preferred but not essential

Proficiency with Microsoft excel and Microsoft Office applications

Knowledge of accounts payable, accounts receivable, and general ledger accounting

Strong attention to detail and accuracy

Excellent organizational, communication, and interpersonal skills

Ability to work independently and as part of a team

Ability to handle sensitive and confidential information with professionalism