Accounting Manager

We are initiating a search for an Accounting Manager to join a commercial refrigeration and HVAC business in Scarborough, Ontario. This role ensures accurate financial statements, strong internal controls, job costing discipline, and timely reporting to support operational and strategic decision-making. The Accounting Manager will manage the accounting team and work closely with operations, service managers, and ownership.

Financial Management & Reporting

Ensure all bank transactions are recorded and reconciled on a daily basis

Ensure all completed jobs are invoiced upon completion; ensure HST returns are calculated, filed, and paid by the end of the following month

Monitor Accounts Receivable regularly and own timely AR collection

Ensure all supplier invoices are properly recorded to an expense or work order and that suppliers are paid on time; ensure parts are charged directly to a work order or to inventory, and that parts taken from inventory are charged to the correct work order

Ensure weekly payroll is properly recorded in the accounts and that labor cost is charged to work orders at the correct absorption rate; ensure union payments are calculated and paid by the 15th of the following month

Prepare a monthly list of prepaid expenses and accrued liabilities that ties to the GL

Prepare a monthly list of all jobs/work orders not completed by month end, with all costs properly recorded

Ensure all revenue is properly classified as Service, Project, or Maintenance, with associated costs reflected in the same categories in Cost of Sales

Ensure the technician utilization report is prepared every Monday for the prior week

Own and execute a 5-business-day monthly close, ensuring accuracy and consistency

Oversee profitability reporting by service line (service, maintenance, construction)

Ensure accurate labor costing, technician productivity reporting, and overhead allocation

Establish and enforce internal financial policies and controls

Own sales tax compliance and reporting, including preparing and filing returns on time

Liaise with auditors on audits and compliance matters

Lead and mentor the finance team, ensuring efficiency and professional development

Own the monthly WIP (work-in-progress) scheduling process across all active projects, ensuring costs incurred, billings to date, and estimated costs to complete are accurately tracked and reconciled to the general ledger

Qualifications & Skills

Bachelor's degree in Accounting or Finance; Master's degree a plus

6+ years of experience in financial management, accounting, or auditing

Proficiency in MS Office, ERP systems, and financial software (e.g., Sage, COINS)

Experience in a service-based HVAC or construction industry preferred

Excellent leadership, analytical, and communication skills

Experience with a unionized workforce a benefit

Knowledge of QuickBooks important

High attention to detail, problem-solving mindset, and ability to work under pressure

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