Accounting Specialist

Who we are

At Artefact LatAm, we believe in and live a culture based on empathy!

A healthy work environment is a place where all voices are heard, respected, and valued.

Our commitment is to build a more diverse and inclusive environment, because empathy is for everyone, regardless of ethnicity, color, gender, sexual orientation, gender identity, disability, or religious belief.

We want incredible minds and hearts to join us! Come be Artefact!

What you will be doing:

The Accounting Specialist supports the day-to-day financial operations of Artefact’s U.S. business, ensuring accurate bookkeeping, timely billing, proper expense categorization, and smooth coordination between Everwin (project management system) and QuickBooks (U.S. accounting). This role is foundational to month-end close, invoicing, accounts receivable, payroll allocations, and intercompany processes with global finance teams.

• Key Responsibilities:
• Accounts Receivable & Billing

Support monthly and milestone-based invoicing in Everwin

Verify billing data matches Statement of Work terms, Salesforce details, and project codes

Track unbilled revenue, billing schedules, and invoice status

Maintain up-to-date AR aging reports and assist with collections follow-up

Accounts Payable & Expense Management

Review and categorize business expenses from corporate cards, salary reports, Everwin expense reports, and the bank

Support vendor invoice entry, coding, and payment scheduling

Assist in maintaining accurate overhead, software, and travel cost allocation

Month-End Close Support

Support monthly reconciliations (bank, credit cards, payroll allocations, vendor balances)

Validate actuals from Everwin vs finance system and flag discrepancies

Ensure accurate posting of revenue and overhead within QuickBooks

Project Accounting & Tracking

Compare actual hours logged vs contracted SOW hours

Flag gaps in time tracking, misallocated roles, or inconsistencies affecting margins

Assist in margin analysis and project status reporting

Intercompany Coordination

Assist with intercompany invoicing

Support reconciliation of intercompany balances and loan schedules

System Administration & Process Improvement

Help maintain financial records across QuickBooks, Everwin, and Salesforce

Identify operational inefficiencies and propose process improvements.

Support documentation of SOPs for billing, expense management, and reconciliation workflows

Assist with implementation of new tools or automation initiatives

What we are looking for:

Bachelor’s degree in Accounting, Finance, or related field preferred

1 - 2 years of accounting, AR/AP, or finance operations experience

Strong Excel or Google Sheets skills (pivot tables, VLOOKUP, basic formulas)

Detail-oriented, analytical, and able to manage multiple deadlines

Comfortable working in a fast-paced environment with cross-border teams

Excellent communication skills and ability to work with non-finance stakeholders

Fluent English: You are comfortable communicating in English, as it is essential for working in our international environment.

What We Offer:

Meal/Transportation Allowance (VR/VT)

Free Office (work from home or anywhere you want!)

Gympass

Insurance: Life, Health, and Dental

Bi-monthly Meetings (our “Get Together” where we meet to be together, with workshops, lectures, training, and a happy hour!)

Woba (you can book coworking spaces anywhere you want!)

Semi-annual evaluations (with opportunities for promotion)

Why you should join us

Artefact is the place to be: come and build the future of marketing

Progress: every day offers new challenges and new opportunities to learn

Culture: join the best team you could ever imagine

Entrepreneurship: you will be joining a team of driven entrepreneurs. We won’t give up until we make a huge dent in this industry!

Come join us!