Accounting Specialist

• Position
• Summary:

• The Pittsburgh Downtown Partnership (PDP) is seeking a n accounting specialist to assist
• with the Accounts Payable and Receivable functions for the organization . The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations . The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned.

• This part-time position will report to the Director of Finance . The ideal candidate will be well organized, accurate , and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite , Bill.com, and Microsoft Excel lookups and pivot tables preferred, and able to work 10
• to 20 hours per week.

Representative Duties and Responsibilities:

• •Research of account numbers , department, and
• class designations for invoices

Ensure proper coding and authorization for invoices

Enter invoices into accounting software

File all open and paid invoices

Manage Quarterly ASCAP & BMI reporting

Verify that appropriate documentation is obtained from vendors (W-9, etc.)

Account for credit card processing by reviewing receipts and entering receipts into accounting system

Create and file all receivable invoices

Assist with front desk on as needed basis

Perform all other duties, at the discretion of management, as assigned

Desired Characteristics & Requirements

Detail oriented, well organized and accurate

Bookkeeping or accounting courses and/or 3 years related work experience

Proficiency with Microsoft Office 365, including Excel .

• •Familiarity with accounting software system s
• Netsuite and/or Bill.com

Flexibility to work more or fewer hours depending on seasonality of th e business

Ability to work collaboratively in a team environment in support of the mission of the organization

Ability to pass required clearances for employment

C ompensation

Salary: $ 20- 25 per hour