Accounting Technician

Summary

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts.

Duties

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office, in the U.S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Annapolis, MD. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts. Matches all invoices to receiving reports by purchase order number Verifies correctness of invoices and credits by comparing to receiving reports and charge back forms Prepares invoice apron forms for disbursements and verifies that all information on the forms is correct Processes invoices by keying into the accounting system of record Processes payments, double checking that the keyed information from the apron forms is correct and making corrections when necessary Assists in reviewing credit card reconciliation packages for the NABSD credit card program Assist other employees in solving reconciliation problems and provides instructions when necessary Maintains accurate vendor information Runs monthly reports and verifies accuracy Oversees accounting office maintenance issues, such as repairs to copier and postage machines Assists with special projects as needed and assigned Filing necessary to perform duties Performs cashier or teller duties in the absence of other personnel Assists the Accounting Officer with various administrative and accounting related tasks Will participate in the general administrative routine of the Accounting Department by determining supply needs of personnel and participating in the ordering process Assists accounts receivable technician with accounts receivable functions and programs. In the absence of the Accounting Officer the incumbent will operate independently. The incumbent is held responsible for accounting functions and programs. Performs other related duties as assigned

Qualifications

In order to meet the basic requirement of the Accounting Technician position, NF-0525-03, you must meet one of the following requirements: a) Possess one (1) year of specialized experience in an Accounting, Financial, or Bookkeeping role that equipped you to perform successfully the duties of this position.; OR b) five (5) years of education beyond high school; OR c) three (3) years of general work experience. YOU WILL BE RATED ON THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) FOR THIS POSITION: 1. Experience performing daily Accounts Payable and Accounts Receivable operations. 2. Hands-on experience processing transactions in an ERP/accounting system. Experience using any of the following is preferred: Sage, Oracle NetSuite, SAP, QuickBooks, Enterprise. 3. Demonstrated ability to accurately perform high-volume numerical data entry with minimal processing errors. 4. Proficiency using Microsoft Suite (MS Excel, MS Word) and Google Workspace (Google Docs, Sheets, Drive) to organize financial data and information. 5. Ability to research and resolve AP/AR discrepancies and POS system errors within standard 24-72 hour resolution windows.