Accounts Associate – AP & Payroll | Mumbai

Job Description

Accounts Payable (AP) Management

Invoice Processing: Receive, verify, and process vendor invoices, expense claims, and

supporting documents as per company policies.

Accounting Entries: Record purchase, expense, payment, and adjustment entries

accurately in Tally with correct ledgers, cost centres, tax treatment, and narration.

Payment Processing: Prepare vendor payment details, verify approvals and supporting

documents, track payment status, and maintain payment records accurately.

Vendor Coordination: Coordinate with vendors and internal teams for invoice

discrepancies, approvals, payment status, debit notes, credit notes, and supporting

documents.

Audit Readiness: Maintain complete AP documentation, reconciliations, and schedules

required for statutory audit review and clearance.

Payroll Accounting & HR Coordination

Payroll Inputs: Coordinate with HR for attendance, leave, reimbursement, salary revision,

joining, exit, and deduction inputs through Keka and supporting records.

Payroll Accounting: Prepare and post salary, reimbursement, deduction, provision,

payment, and related payroll entries in Tally accurately and on time.

Payroll Reconciliation: Reconcile payroll summaries, employee ledgers, statutory

deductions, bank payment files, and payroll-related provisions.

Statutory Payroll Compliance: Support monthly PF, ESIC, TDS, professional tax, and

other payroll-linked compliance calculations, payments, reconciliations, and

documentation as applicable.

MIS, Reporting & Reconciliations

Monthly MIS: Prepare monthly AP, payroll, expense, vendor, statutory, and accounting

MIS reports for internal review.

Maintain trackers for vendor payments, employee reimbursements, payroll provisions,

statutory payments, and pending approvals.

Reconciliations: Perform vendor reconciliations, employee advance and reimbursement

reconciliations, payroll reconciliations, bank reconciliations, and ledger scrutiny.

Extract, organise, and analyse data from Tally, Keka, bank statements, and internal

trackers for management reporting.

Prepare accurate schedules and supporting workings for month-end closure, internal

review, and audit requirements.

Accuracy & Insights: Use Excel/Google Sheets to validate data, identify mismatches,

summarise trends, and highlight exceptions for timely action.

Support ad hoc accounts data requests, audit queries, and management presentations

with accurate and well-structured information.

Statutory Audit & Compliance Support

Audit Documentation:

Prepare and maintain AP, payroll, vendor, employee, statutory, and general ledger

schedules required by statutory auditors.

Coordinate with internal teams to collect approvals, invoices, payroll records, bank proofs,

challans, reconciliations, and other audit evidence.

Respond to audit queries with accurate workings and supporting documents under

guidance from the Accounts/Finance lead.

Ensure AP and payroll documentation is complete up to the stage of obtaining clearance

from statutory auditors.

Compliance Coordination:

Support timely accounting and documentation for statutory payments, payroll deductions,

TDS-related workings, and other compliance-linked schedules as applicable.

Support GST-related AP activities including vendor invoice GST verification, input tax

credit support, GST reconciliations, return data preparation, challans, payments, and audit

documentation as required.

Prepare and support monthly and annual TDS, PF, ESIC, professional tax, labour welfare

fund, and labour law compliance returns, challans, reconciliations, and supporting

documents within applicable due dates.

Coordinate with HR, consultants, and internal teams for labour law compliance records,

employee statutory data, inspection documents, annual filings, and audit-related

clarifications.

Maintain organised records to ensure easy retrieval during month-end closure, internal

review, statutory audit, and management reporting.

General Accounting, Tools & Process Discipline

Record routine accounting entries, journal vouchers, payment entries, expense bookings,

provisions, and ledger adjustments in Tally.

Use Tally for accounting and payroll-related entries, reports, ledger scrutiny, and

supporting schedules.

Use Keka for HR/payroll coordination, payroll inputs, employee records, and related

payroll support activities.

Follow accounting SOPs, maintain proper documentation, and suggest improvements to

reduce errors, rework, and audit delays.