Accounts Receivable Manager

Accounts Receivable Clerk

Reports to: Finance Manager

Position Overview

The Accounts Receivable Clerk plays a critical role in maintaining accurate financial records and supporting revenue collection across all areas of East West College's operations. East West College is a vocational school specializing in massage therapy education. This position is responsible for processing and recording all incoming payments, preparing bank deposits, and ensuring accurate posting of revenue in QuickBooks. The ideal candidate is detail-oriented, have at least 5 years experience working with student receivables, and able to provide friendly, professional customer service to students and clients.

Key Responsibilities

Revenue Processing & Recording

Prepare daily deposits of income from all sources including student tuition, continuing education fees, classroom rentals, campus store sales, and massage clinic services

Post income accurately to appropriate accounts in QuickBooks, maintaining organized and current financial records

Reconcile payment receipts with bank deposits and QuickBooks entries

Process credit card, check, and cash payments according to established procedures

Be familiar with PalPay, Square, or similar merchant account processing software

Student Account Support

Accept and process payments from students for tuition and fees

Serve as backup to the Student Accounts Coordinator in their absence

Provide information to students regarding payment plans, balances, and payment options

Support student payment agreement administration as needed

Administrative Duties

Maintain organized filing systems for payment documentation and deposit records

Generate reports on revenue collection as requested

Communicate discrepancies or issues to the VP of Finance promptly

Assist with month-end closing procedures related to accounts receivable

Qualifications

Required:

Minimum 5 years experience in accounts receivable, bookkeeping, or related financial role

Proficiency with QuickBooks or similar accounting software

Strong attention to detail and accuracy with numerical data

Excellent organizational skills and ability to manage multiple revenue streams

Professional communication skills for interacting with students and staff

Basic proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred:

Experience in educational or service industry settings

Familiarity with student account management or payment plan administration

Associate's degree in accounting, business, or related field

Skills & Competencies

Accuracy and attention to detail

Time management and ability to meet daily deposit deadlines

Customer service orientation

Discretion and confidentiality with financial information

Problem-solving abilities

Reliable and dependable

Work Environment

Office setting in downtown Portland

Standard business hours with occasional flexibility

Collaboration with finance, admissions, and student services teams

You're a Great Fit If You

Communicate clearly and professionally in person, on the phone, and in writing

Can juggle multiple tasks and switch gears throughout the day

Pay attention to details (but don't lose sight of the bigger picture)

Are comfortable with basic computer systems and willing to learn new ones

Why You'll Love Working Here

Be part of a mission-driven educational community

Work in downtown Portland with easy access to public transportation

Join a supportive, collaborative team environment

Make a real difference in students' educational journeys

How to Apply

Send your resume and a cover letter telling us why you'd be a great fit for this role.

We can't wait to meet you!

East West College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees .