Accounts Receivable Manager

Title: Accounts Receivable Manager

Type: Full time, Exempt

Location: Reston, VA—Remote Hybrid

Reports To: CFO

Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact to a growing operation? Your journey with Team Muller begins today!

Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:

Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring and maintaining of all AR accounts for 5+ companies.

Making high volume of AR collection calls/sending and responding to AR correspondence, resolving client account discrepancies, preparing delinquency notices to clients.

Alerting operations team members of any pending disputes,

communicating on outstanding items to be submitted to the clients to facilitate payment receipts.

Coordinate weekly meetings with operations team to discuss delinquencies, collection strategies and process improvements

Collaborate with billing, finance and operations teams to streamline collection process

Manage QB and Sage /Lockstep collection applications

Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.

Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner

Setting up PayApps to receive payments from clients

Preparing mechanical liens and lien releases

Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies

Monitoring AR Aging reports on a monthly basis

Handling legal disputes and communications with legal external team

Handling administrative tasks and special projects on as needed basis

Requirements:

Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success

Associate or Bachelor’s degree in Accounting, Finance, or Business preferred

Ability to manage a high volume of activity, including an average of 20+ collection calls and 30–40 emails daily

Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis)

Strong mathematical and analytical abilities with attention to detail

Proficiency in QuickBooks preferred; experience with other accounting software a plus

Strong technology aptitude and ability to quickly learn new financial systems and tool

Compensation:

Competitive Salary + Yearly Bonus

Paid Holidays and Vacation

Health, Vision, and Dental Insurance plus additional voluntary plans

401K with company match

Company phone, computer,

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.