Admin & Creative Coordinator

About the Role

We are looking for an organized, proactive, and creative Admin & Creative Coordinator to support the day-to-day administrative and coordination activities of the office while also assisting with design and creative requirements.

The role will involve a combination of office administration, vendor and purchase coordination, documentation, scheduling, employee/office support, and basic graphic design . The ideal candidate should be comfortable handling multiple responsibilities, coordinating with different teams and vendors, and taking ownership of day-to-day operational requirements.

Key Responsibilities

Administration & Office Coordination

• •Handle day-to-day office administration and coordination.
• •Maintain records, documents, files, and Excel sheets.
• •Coordinate printing, scanning, documentation, and other office requirements.
• •Coordinate office supplies, stationery, equipment, and other requirements.
• •Support employee and office-related administrative requirements.
• •Coordinate with building management, caretakers, service providers, and other external parties.
• •Assist with meetings, events, and office arrangements.
• •Maintain schedules, reminders, and follow-ups for management and teams.

Coordination & Operations

• •Coordinate between internal teams, management, vendors, and service providers.
• •Follow up on assigned tasks and ensure timely closure.
• •Assist management with scheduling, appointments, meetings, and events.
• •Handle routine correspondence and communication.
• •Support basic operational activities across the office.
• •Take ownership of ad-hoc administrative and coordination requirements.

Creative & Design Support

• •Create basic graphics for internal communication, presentations, social media, events, and marketing requirements.
• •Design posters, announcements, presentations, invitations, and other creative materials.
• •Maintain consistency with company branding and visual guidelines.
• •Make basic edits to images and marketing materials.
• •Work with tools such as Canva, Photoshop, Illustrator, CorelDRAW, or Figma .
• •Support the marketing/design team with day-to-day creative requirements.

Requirements

• •2–5 years of experience in administration, office coordination, operations, creative coordination, or a similar role.
• •Good organisational and coordination skills.
• •Strong follow-up and multitasking abilities.
• •Good working knowledge of MS Excel, Word, and PowerPoint .
• •Experience coordinating with vendors and handling purchase-related activities.
• •Good written and verbal communication skills.
• •Basic to intermediate graphic design skills.
• •Knowledge of Canva, Photoshop, Illustrator, CorelDRAW, or Figma is an advantage.
• •Ability to work independently and manage multiple responsibilities.
• •Good attention to detail and ability to meet deadlines.
• •Should be comfortable working with different teams and handling ad-hoc requirements.

Preferred Candidate

The ideal candidate is someone who can wear multiple hats — manage administration and office coordination, follow up with vendors and purchases, support management and teams, and also handle basic creative/design requirements when needed.

Location

Porvorim, Goa

Candidates should be based in Goa or willing to relocate to Goa and work from the Porvorim office.

What We Offer

• •Monday to Friday working schedule
• •Paid holidays
• •PF and medical benefits
• •Collaborative work environment
• •Opportunity to work across administration, operations, and creative functions
• •Growth and learning opportunities