Administration & Scheduling Officer

Work with a multidisciplinary team, make a difference in seamless project delivery

‘Real Impact, made together’ – play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries

Create futures worth inheriting with SJ Group

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

About SMEC

SMEC simplifies the complex. We unlock the potential of our people to look at infrastructure differently, creating better outcomes for the future.

We are committed to positively impact the people, the environment and the clients and communities we serve.

About the role

The primary purpose of the Administration & Scheduling Officer is to provide administrative, scheduling, and coordination support to ensure the efficient operation of the Independent Engineer’s office and the timely delivery of project activities. The role is responsible for maintaining organized documentation, tracking project progress, and facilitating effective communication among project stakeholders in alignment with contractual and reporting requirements. The incumbent will role model the SJ Group values, ethics and code of conduct and ensure all business activities are carried out in accordance with these guiding principles.

Key Responsibilities:

Manage and coordinate all administrative functions and office operations of the Independent Engineer team.

Develop, update, and monitor project schedules to track progress against planned milestones.

Maintain effective document control and record management systems for all project correspondence and deliverables.

Ensure compliance with contractual procedures, quality standards, and reporting requirements in all administrative and scheduling activities.

About You:

Graduation in any discipline with minimum 5 years of relevant experience

Skilled in documentation management, progress tracking, and preparation of project reports

Familiar with stakeholder coordination and communication in multi-agency project environments

Experience in project administration, scheduling, and coordination within infrastructure or engineering projects

We value equity, diversity and inclusion and are committed to creating a work environment where everyone feels a sense of belonging and is empowered to do their best. We recognise the importance of a diverse and inclusive workplace to drive innovation and shared learning across our growing global network.

Join us and be part of a culture where we rise together, deliver excellence, and expand what’s possible. ‘Real impact, made together’ is at the core of everything we do, embracing diverse perspectives to drive meaningful impact and build a shared legacy.

How to apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

To find out more about SMEC, please visit our website at www.smec.com

• Note to Agencies
• All recruitment activities are coordinated through our Global Talent Acquisition team. At this time, this role does not require agency support. Please refrain from forwarding résumés directly to employees or hiring managers, as unsolicited submissions will not be accepted and no fees will be payable.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!