Administrative Assistant 4 - Graduate Medical Education (GME) Program Coordinator

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu .

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Graduate Medical Education (GME) programs at the School of Medicine. *This position does not provide layoff rights and is contingent upon funding. This position provides administrative support for one or more Graduate Medical Education (GME) programs and works closely with program leadership, residents, fellows, and faculty to ensure successful program operations. The position offers a diverse and rewarding range of responsibilities, including program coordination, recruitment, accreditation and compliance, database management, event planning, communications, and process improvement. Serving as a key resource to trainees and faculty, this role helps create an organized, supportive, and successful training environment while ensuring programs meet ACGME, institutional, state, and board requirements. If you enjoy building relationships, coordinating multiple priorities, and making a meaningful contribution to medical education, this position offers an opportunity to make a difference.

Job duties include:

Ensures compliance with ACGME, institutional, state, and board requirements.

Maintains residency databases and records; tracks rotations, evaluations, work hours, licenses, scholarly activities, and credentialing; and submits required documentation and data to accrediting and board organizations.

Coordinates Clinical Competency Committee and Program Evaluation Committee meetings, maintains meeting records, supports trainee completion and licensure documentation, and serves as a liaison with internal and external partners.

Other duties as assigned.

Essential Qualifications

Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR

One (1) year of experience as an Administrative Assistant III in Nevada State service; OR

An equivalent combination of education and experience as described above .

Preferred Qualifications

Candidates with experience in Microsoft Suite (Excel, Word, Teams), and Workday are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

Health insurance options including dental and vision - Health Insurance

Life insurance, generous annual and sick leave - Classified Benefits

E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness Center

Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Department Information

Graduate Medical Education (GME) at the University of Nevada, Reno School of Medicine (UNR Med) is dedicated to providing exceptional residency and fellowship training that prepares physicians for a successful career in medicine. Our programs are designed to develop clinical expertise, promote lifelong learning and foster compassionate patient care, ultimately shaping physicians who will serve and improve health care in Nevada and beyond.

https://med.unr.edu/directory/departments/graduate-medical-education

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

10/7/2026

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest deg