Administrative Assistant

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Austin - Cedar Park medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.

• Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
• Requirements

• •Four+ years progressively responsible office environment experience in property management company or equivalent.
• •Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• •Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• •Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• •Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• •Ability to read and understand contracts.
• •Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• •Bilingual, preferred not required

Job Duties

• •Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• •Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• •Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• •Prepare monthly chargebacks and rent statements.
• •Maintain system for tenant, vendor, and contractor certificates of insurance.
• •Process, organize and review regional paperwork.
• •Prepare regional reports.
• •Perform any additional duties assigned by the Property Manager and other company management.