Administrative Assistant

Dematic is looking for an organized, proactive, and detail-oriented Administrative Assistant to provide administrative and operational support to the Sales, Execution, and Plant teams.

This role will help ensure clear communication, timely follow-up, and proper coordination of commercial, procurement, and operational activities. The ideal candidate is comfortable working with multiple stakeholders, managing priorities, and bringing structure to day-to-day processes.

We offer:

• •Career Development
• •Competitive Compensation and Benefits
• •Pay Transparency
• •Global Opportunities Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Tasks and Qualifications:

Key Responsibilities

• •Provide administrative and operational support to the Sales and commercial teams.
• •Track requests, action items, deadlines, and follow-ups across Sales, Execution, and Plant teams.
• •Coordinate communication between the Sales office and the Monterrey plant.
• •Organize meetings, internal activities, documentation, and customer-related support activities.
• •Maintain accurate records, reports, and basic CRM updates.
• •Support the organization and tracking of commercial opportunities and internal requests.
• •Assist with the creation and follow-up of purchase orders.
• •Coordinate with suppliers, plant personnel, and internal teams regarding materials, services, and order status.
• •Follow up on pending items and escalate delays or issues when necessary.
• •Ensure documentation is organized, updated, and easily accessible.
• •Support process improvements and help maintain structure in daily operations.
• •Assist with special projects and other administrative activities as assigned.

Qualifications & Skills

• •Bachelor’s degree in Business Administration, Management, Supply Chain, or a related field.
• •0–3 years of experience in administrative support, sales support, operations, procurement, supply chain, or a related area.
• •Advanced English proficiency, both written and spoken.
• •Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• •Experience using CRM, ERP, or procurement systems is preferred.
• •Strong organizational and time-management skills.
• •Excellent communication and interpersonal abilities.
• •High attention to detail and data accuracy.
• •Proactive follow-up and problem-solving skills.
• •Ability to manage multiple priorities in a fast-paced environment.
• •Strong sense of responsibility and willingness to learn.
• •Team-oriented mindset and ability to work with multiple stakeholders.

Nice to Have

• •Experience supporting Sales or Operations teams.
• •Experience with purchase orders, procurement, or supplier coordination.
• •Experience in an industrial, manufacturing, logistics, or technology environment.
• •Familiarity with SAP, Salesforce, or other ERP/CRM platforms.