Administrative Assistant I

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.

Ecolab is seeking an Administrative Assistant I to join our team in [City, State – if applicable] . As an Administrative Assistant I, y ou’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive.

How You’ll Make an Impact :

Perform general administrative duties in support of individuals, teams, and business processes

Coordinate meeting logistics , including reserving conference rooms, setting up equipment, and preparing materials

Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there

Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed

Support financial processes such as corporate card reconciliation and invoice tracking

Arrange domestic and international travel, including visa processing

Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations

Compile and edit presentation content from multiple sources and distribute reports to stakeholders

Maintain agendas, action item lists, and program plans, escalating issues when needed

Respond to routine correspondence following established procedures

Create and manage SharePoint sites and shared drives to keep teams organized

Use sound judgment to prioritize tasks and ensure smooth workflow

Communicate proactively to meet internal and external client needs

Position Details:

Location: [Insert Location]

Business/Division/Leader Supported: [Insert Details]

What ’ s Unique About This Role:

You’ll support senior leadership in a fast-paced, high-impact environment

You’ll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications:

High school diploma or equivalent

One year of administrative experience

Immigration sponsorship is not available for this position

Preferred Qualifications:

Bachelor’s degree

Intermediate proficiency in MS Office (Outlook, Excel, PPT)

Experience successfully manag ing multiple, competing priorities to meet deadlines

Excellent verbal and written communication skills, with a strong customer service focus

Organizational skills and attention to detail

Experience anticipat ing needs, be ing resourceful, and us ing sound judgment and tact

Critical thinking, analytical, and problem-solving skills

Learning agility; Experience quickly gain ing knowledge of organizational operations, procedures, and staff

Experience work ing independently, as well as collaborat ing in a team environment

Reliability, flexibility and approachability

Process oriented, adaptable, reliable, flexible and approachable

What’s in it F or Y ou:

Starting on Day 1 : Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!

The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments

The ability to make an impact and shape your career with a company that is passionate about growth

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.