Administrative Department Coordinator

Join our dynamic team at Atlas Surveying, Inc., an industry-leading land surveying firm dedicated to providing high-quality surveying services across the Southeast with offices in the Savannah/Hilton Head, Charleston, Charlotte, and Greenville/Spartanburg areas. With a focus on precision, accuracy, and innovation, we tackle diverse projects ranging from land development to infrastructure planning. We pride ourselves on our commitment to excellence and our collaborative work environment.

We are seeking a talented Administrative Department Coordinator to join our team. This is a full-time in-office position, located in Charlotte, NC. As an Administrative Department Coordinator, you will manage the administrative aspect of projects from start to finish and work in tandem with Field Supervisors and Survey Managers to ensure project’s administrative and billing portions are completed efficiently. This role is responsible, within a defined scope, for the day-to-day administrative operations of the department.

Essential Functions & Responsibilities:

Strong written and verbal communication skills

Excellent organizational and time management skills

Great customer service and interpersonal skills

Keen attention to detail

Problem-solving and basic trouble shooting skills

Represent Atlas with clients in coordination with Field Supervisors and CAD Leaders

Coordinate with managers to create pre-qualifying submittals and vendor registration

Complete and respond to incoming survey requests

Assist in preparation of project proposals

Lead and attend weekly department meetings

Monitor billable time and project status

Provide management or administrative assistance to Department Head as requested

Prepare and issue client invoices

Accounts receivable

Administer quarterly vehicle inspections

Input records and maintain fleet files for department-specific vehicles

Create monthly report for tracking project performance

Provide back-up support to other locations as needed

Develop additional knowledge and experience specific to the industry

Maintain positive working relationships with coworkers and clients

Perform additional as-needed duties as assigned

Qualifications:

At least five years of progressive administrative experience.

Previous work in a related industry (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm) a plus.

Excellent verbal and written communication skills.

Ability to work collaboratively with field staff and to represent Atlas professionally with clients and prospects.

Working knowledge of accounting principles.

Proficiency in Microsoft Office Suite. Experience with industry-specific Deltek or other accounting and project management software a plus.

Ability to work independently and be adaptable.

Demonstrated leadership and problem-solving skills.

Benefits:

Health Insurance

Vision Insurance

Paid Time Off

Quarterly Performance Bonuses

Opportunities for advancement

Life Insurance

Dental Insurance

401K

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside their normal scope of responsibilities from time to time, as needed.

Atlas Surveying, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.