Administrative Officer

Summary

The incumbent Serves as the Administrative Officer for the Centralized Finance Service (CFS), in Roanoke, Virginia. Overseeing administrative, budget, personnel, and operational support activities. Coordinates daily operations, resource management, program analysis, workflow support, and administrative services to ensure efficient organizational operations and compliance with policies and procedures.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-09 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Major duties include, but may not be limited to the following: Manages administrative and personnel management functions for the Centralized Finance Service, ensuring efficient day-to-day operations and workload distribution. Serves as liaison between multiple programs and administrative service lines within VISN 6 to coordinate fiscal and administrative activities. Assists CFS managers with the development of requirements for fiscal programs and ensures compliance with established financial management policies and accounting practices. Maintains internal controls and validates program requirements to support accurate budget execution and financial accountability. Coordinates and manages Resource Management reviews, including meeting agendas, supporting documentation, and official meeting minutes. Oversees hiring and personnel management actions, including staffing coordination, onboarding, resignations, terminations, and personnel documentation. Reviews and maintains organizational charts, position descriptions (PDs), and staffing ceilings to ensure accuracy and compliance with organizational requirements. Provides guidance and administrative support in developing position descriptions, performance standards, and competency assessments. Develops, modifies, and maintains competency folders, policy updates, employee handbooks, SOPs, and resource management documentation. Conducts follow-up reviews and quality checks on personnel actions to ensure timely processing, procedural accuracy, and compliance with applicable regulations. Performs other related duties as assigned. Work Schedule: Full-Time; Monday through Friday; 7:45 am to 4:30 pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved. Telework: AD-HOC - This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Qualifications

SPECIALIZED EXPERIENCE-GS9: Applicants must possess one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-7 level in the Federal service. Specialized experience includes: coordinating administrative actions related to staffing, personnel records, position descriptions, or performance standards; assisting with budget, purchasing, resource, or inventory management activities; preparing, tracking, and routing reports, correspondence, or other administrative documents; using automated systems to maintain data, generate reports, or monitor workload; and providing administrative support to managers, staff, or customers to ensure program operations are completed timely and accurately. This experience must be detailed in your resume to receive credit. ~OR~ EDUCATION (Transcript Required) - Applicants must possess a master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. ~OR~ COMBINATION(Transcript Required) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. SPECIALIZED EXPERIENCE-GS11: Applicants must possess one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-9 level in the Federal service. Specialized experience includes: managing administrative operations involving budget, staffing, personnel, and resource management activities; analyzing program operations and recommending improvements to policies, procedures, workflow, or internal controls; developing or reviewing position descriptions, performance standards, or administrative guidance; monitoring budget execution, resource allocation, or purchasing activities; coordinating with management officials on program goals and operational issues; and utilizing qualitative and quantitative analytical methods to evaluate program effectiveness and support organizational objectives. This experience must be detailed in your resume to receive credit. ~OR~ EDUCATION (Transcript Required) - Applicants must possess a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. ~OR~ COMBINATION (Transcript Required) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. Physical Requirements: The duties and responsibilities of this position require some mobility between the office and various other offices (clinical or administrative) located at any of the health care system sites. Generally, the work is sedentary but may require some slight physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.