Administrative Professional

Progressive. Innovative. Fun. Experience life at Crippen!

We are currently looking for a high-energy, ethical, and motivated Administrative Professional to contribute to our growing and inspired team.

Job Overview

A successful candidate must be a self-starter, disciplined, very well organized, and possess a positive attitude regarding varied work duties. Must also possess excellent communication skills and an out-going personality.

Job Description

• •Greet, welcome, direct and announce visitors at the front desk.
• •Assist clients with forms.
• •Work with a multi-line phone system to answer incoming calls to screen and forward to appropriate individuals.
• •Client contact for outstanding items.
• •Schedule appointments for clients to meet with Partners and Client Managers.
• •Complete projects tasks in a timely manner as most are time-sensitive.
• •Scan documents as needed.
• •Sort and deliver client documents to staff.
• •Enter client information and updates in our various systems.
• •File client documents and tax returns in appropriate files.
• •Process incoming and prepare outgoing mail.
• •Process client payments.
• •Ensure lobby and kitchen is kept clean and orderly on a daily basis.
• •Restock beverage refrigerators daily.
• •Unpack and stock office and kitchen supplies.
• •Protect firm's value by keeping information confidential and maintaining client confidentiality.

Required Skills

• •Professional appearance, as selected candidate will be the first point of contact for the firm.
• •Courteous and professional phone skills.
• •Detail oriented and exceptional organizational skills.
• •Self-motivated to meet deadlines and complete tasks without reminders.
• •Comfortable working in a paperless environment.
• •Proficient knowledge of Microsoft Office programs (Excel, Word, Outlook).
• •Ability to multi-task and work independently.
• •Adaptable to change and ability to learn new skills.
• •Basic knowledge of computers and willingness to learn new programs.
• •Quality focused.

Qualifications

• •3-5 years administrative/customer service experience in a professional environment
• •High School Diploma