Administrative Support Assistant

Summary

This position is located at the Albuquerque Service Unit in vibrant Albuquerque, New Mexico-a city known for its rich culture, stunning mountain views, year-round sunshine, and outdoor recreation. This position plays a key role in supporting daily office operations, coordinating correspondence, managing appointments and meeting schedules, and ensuring the efficient functioning of the executive office. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

Manages office correspondence by tracking, drafting, and reviewing documents to ensure accuracy, completeness, and timely processing. Uses office automation tools and systems to compile, organize, analyze, and track program data, ensuring accurate records management and effective administrative support. Manages the CEO's calendar and coordinates meeting schedules, serving as the primary point of contact for arranging appointments, conferences, and other executive engagements while ensuring efficient time management and seamless scheduling. Serves as the primary point of contact for staff, patients, visitors, and partner organizations, responding to inquiries and ensuring timely, courteous, and effective customer service.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-07 Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-06 Level) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Independently performing a variety of administrative support duties in an office environment, including managing calendars and coordinating meetings, travel, and office operations; preparing, reviewing, and processing correspondence, reports, and other administrative documents; maintaining and tracking records, reports, and program data using office automation systems; and resolving routine administrative issues while coordinating with staff, customers, and external stakeholders. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.