ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Summary

You will serve as an Administrative Support Assistant (OA) in the Navy Talent Acquisition Group (NTAG) of NAV RECRUITING DISTRICT JACKSONV.

Duties

• •You will maintain accurate and up to date facilities records for all maintenance and sustainment actions loaded into the Recruiting Facilities Management Information System (RFMIS).
• •You will enter all maintenance requests received from recruiting stations into the RFMIS system by category (e.g., Routine, Safety, Security, Emergent, etc.) to ensure proper prioritization by the Army Corps of Engineers.
• •You will ensure all designated government minor property is included in the defense Property Accounting System (DPAS).
• •You will issue property stickers for government equipment and expend equipment to the Defense Reutilization Material Office (DRMO) and/or other DOD activities.
• •You will coordinate vehicle operations to include, indoctrination training, validating driver license, and issuance of Vehicle Monitoring Device Key Fobs.
• •You will prepare centralized purchase requests for specific, clearly defined supply items, equipment and services.
• •You will ensure supply requisitions are in compliance with budget and procurement rules, regulations, and policies.
• •You will perform administrative and training functions of all assigned military and civilian members regarding travel orders.
• •You will act as a liaison between command travel cardholders and the bank-card Vendor for billing and activation/deactivation requirements.
• •You will collect and process all monthly out-of-pocket expenses (OPEs) and other miscellaneous claims incurred by staff members.
• •You will prepare correspondence, reports, spreadsheets, and other documents as needed for leadership decision-making.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Coordinating facility maintenance and property accountability; 2) Preparing purchase requests and monitoring supply inventories; 3) Managing travel authorizations, vouchers, and credit card accounts (e.g., DTS/GTCC); and 4) Drafting operational correspondence and data reports using office automation tools. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.