Akeso Assistant Accountant

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We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.

Netcare invites you to be part of our journey.

ROLE SUMMARY

The incumbent will be responsible for assisting the Financial Accountant in performing general accounting functions, compliance with the key finance controls and ensuring that supplier payments are made timeously.

KEY WORK OUTPUT AND ACCOUNTABILITIES

DISRUPTIVE INNOVATION

• •Assist the Finance / Admin Manager in collecting information and documentation (internal and external), capturing transactions on Pastel, implementing controls, liaising with clients and suppliers as regards their invoices and payments and offer assistance to the Admin/Finance Manager where required.
• •General office administration and support.
• •Assist the Head of Finance with preparation for the annual audit file.
• •Assist the Finance Manager with month-end cut-off and preparation of management reports if and when required.
• •Assist in preparing the Payroll Monthly Input Analysis, focusing on weekly/monthly overtime, night allowances, Sunday and public holiday hours and any changes in employee details.
• •Keep the asset register up to date.
• •Capture and reconcile of petty cash / cheque requisitions.
• •Process supplier invoices and handle all supplier queries.
• •Assist in processing client admin and finance functions.
• •Process and monitor spending and medical allowances.
• •Process monthly billing, receipts and COPE allocations on Clinic Manager.
• •Ensure that invoices are processed on SAP timeously and accurately.
• •Ensure that invoices are tax-compliant.
• •Ensure that creditor reconciliations have been prepared, and reconciling invoices payable to the supplier statements.
• •Ensure that all BS journals are processed timeously and accurately, with supporting schedules.
• •Ensure that revenue-related journals have been processed.
• •Ensure that the balance sheet reconciliations are prepared monthly and that any reconciling items are followed up timeously.
• •Reconciliation of all inter-company loans.
• •Management of hospital consumables orders and processing.
• •Fixed Assets management.
• •Liaise with Case Manager regarding final updates and correct LOS for Accounts.
• •Perform tasks as assigned by management.
• •Assist with Reception duty when required.

Creditors reconciliations and payment proposals

• •Ensure that the invoice verification process (MIRO) for creditors' invoices has been processed on SAP and that the VAT is correctly accounted for.
• •Ensure that creditors' reconciliations have been prepared, reconciling the invoices payable to the supplier statements.
• •As part of the reconciliation process, advise the suppliers of any payments that have been made but which have not been allocated to the relevant invoices.
• •Ensure that the payment proposals have been prepared detailing the suppliers who are due to be paid as well as the amount that is payable to them.

Overseas payments

• •Ensure that the BOP forms are completed correctly reflecting the correct beneficiary and bank details,
• •Ensure that for any foreign payment that has SARB Approvals (i.e. South African Reserve Bank Approvals), that the SARB Approval number is reflected on the BOP form prior to submitting it to the bank for payment.

Travel reports

• •Ensure that travel expenses have been analysed to identify that the costs have been processed to the correct GL accounts as well as to the correct cost centres.
• •Ensure that travel costs are processed in the correct periods – any pre-paid travel costs need to be recognised as pre-payment.
• •Prepare travel reports for each expense nature (i.e. accommodation, local travel, international travel, etc) detailing the following information:

• •Name of traveller
• •Travel dates
• •Reason for travel
• •Travel destination

General ledger maintenance

• •Ensure that payroll-related journal entries are processed on a monthly basis to the correct GL account and cost centres (leave pay provision, bonus provision, staff loans, and executive salaries).
• •Ensure that the WCA provision calculation has been prepared in line with the ruling from the Compensation Commissioner, and that the entries are processed to the correct GL accounts.
• •Ensure that the post-retirement provision expenses have been processed in line with the budget guidelines and the profit forecast guidelines.
• •Ensure that the IFRS2 expense journals have been prepared in line with the budget guidelines and the profit forecast guidelines.
• •Ensure that the revenue-related journal entries have been processed in line with the request from the business analysis team.
• •Ensure that the provision for bad debts journal entries are processed in line with the doubtful debt provision calculation.

Balance sheet reconciliations

Ensure that the balance sheet reconciliations are prepared monthly and that any reconciling items are followed up timeously and resolved within 30 days.

Financial packs

• •Ensure that the financial packs for the dormant entities have been prepared for review by the Financial Accountant and the Financial Manager prior to submission to Group Finance.
• •Ensure that the deadlines for the financial pack submissions have been adhered to.

TRANSFORMATION OF OUR SOCIETY

Teamwork

Actively participate as a member of a team to achieve goals.

Personal and professional development

• •Active involvement in own professional development to maintain a satisfactory level of skill and knowledge.
• •Keep up to date with Akeso’s evolving policies and procedures.

STAKEHOLDER MANAGEMENT

Build and maintain stakeholder relationships

• •Work effectively and co-operatively with others to establish and maintain good working relationships that are mutually beneficial.
• •Develop collaborative relationships to help accomplish work goals.

SKILLS PROFILE

EDUCATION

Required

Grade 12 or equivalent NQF level 4 qualification

Preferred

• •Diploma in Accounting, or B.Com degree
• •Currently studying towards a financial qualification (e.g. bookkeeping course, diploma in accounting, or B.Com degree
• •A relevant tertiary qualification would be advantageous

WORK EXPERIENCE

Required

A recent graduate from College, Technikon or University

Preferred

• •A minimum of 1 year working experience in financial management or auditing
• •Previous working experience in Financial Accounting and Administration or similar would be advantageous

KNOWLEDGE

Required

Computer proficiency – Excel (pivots, V-lookups, IF formulae, etc), SAP, Pastel, MS Office suite

PHYSICAL REQUIREMENTS

In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.

SKILLS

Customer Focus and Service Delivery

The capacity to identify and respond to the needs of *internal and external customers.

Personal Work Ethic

Capacity to instil an ethic of quality and consistency in self and others.

Building Relationships

Capacity to establish constructive and effective relationships.

Communication

The capacity to clearly present information, either written or verbal.

Teamwork

Capacity to cooperate with others to work towards a common goal.

Technical Knowledge

The capacity to perform a technical function to required standards.

WORKING CONDITIONS

• •Professional flexibility in working hours while supporting daily business operations which may include weekends and night shifts where applicable.
• •Will interact with internal and external customers through several different means.

NETCARE VALUES AND BEHAVIOURS

• Netcare Values
• At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about