Aspiring General Virtual Assistant (PH)

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Aspiring General Virtual Assistant (Hybrid)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Aspiring General Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Store and organize documents and files.

2. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

3. Research products, purchase goods & secure samples.

4. Store, update & collect information for marketing and sales campaigns through a CRM system.

5. Create and send statements or invoices, track payments, and record company expenses.

6 Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).

7. Monitor projects, conduct internal communication & organize company data.

8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

9. Prepare itineraries, book hotels, rental cars, etc.

10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

12. Ad hoc tasks

Qualifications:

- At least 1 year of experience in the BPO or Virtual Assistant industry

- Excellent phone, email, and instant messaging communication skills

- Solid organizational & time management skills

- Able to work on a graveyard shift

- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

- Experience with word-processing software and spreadsheets (e.g., MS Office)

- Knowledge of online calendars and scheduling (e.g., Google Calendar)

- Proactive attitude & willingness to be trained

Technical Requirements:

USB Headset with Noise Cancellation feature

Working Webcam

Computer with at least 1.8 GHz processor and at least 4GB RAM

Main Internet Service Speed: at least 25 Mbps cable connection

Backup Internet Service Speed: at least 10 Mbps

Benefits:

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: Wing Assistant Office, 8th Floor, Finman Centre Admin Office

Salary Package:

PHP 25,000 to PHP 35,000 per month

Work Arrangement Disclaimer

This position operates under a hybrid work setup :

Proximal hires (Makati and nearby areas): Contractors within commuting distance of the Makati office will be required to report onsite as part of the hybrid arrangement during nesting.

Onsite Training Requirement: All hires must complete a 10-day on-site training program at the Wing Assistant Office 8th Floor, Finman Centre Admin Office in Makati City during training and nesting.

Please note:

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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