Asset & Wealth Management, Ayco Administrative Assistant, Dallas

Goldman Sachs, Asset & Wealth Management

AYCO | Dallas, TX

Administrative Assistant

Job Summary & Responsibilities:

• •Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business.
• •Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed).
• •Handles highly confidential and sensitive client information with the utmost discretion.
• •Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
• •Coordinates logistics for client calls & meetings, including scheduling, materials preparation, and day-of support.
• •Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner.
• •Prepares and distributes correspondence, agendas, letters, reports, or other documents as requested.
• •Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.
• •Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate.
• •Orders office supplies & inventory as requested.
• •Partners with conference, catering, and other event vendors to support client engagements as needed.
• •Maintains understanding of firm policies and can handle certain issues independently.

Qualifications:

• •Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government.
• •Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• •Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence.
• •Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
• •Quick learner and self-starter with excellent anticipation skills.
• •Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed.
• •Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• •Highest degree of integrity, professionalism, and diplomacy is required.
• •Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
• •Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred.
• •Supportive team player with a positive attitude.
• •Ideal candidate has at least 5+ years of experience.

Candidate must be located onsite in the Dallas office as this role is fully onsite.