Assistant Management Accountant

About Right Formula

At Right Formula, we enable brands to push the limits of sports marketing through a unique blend of expertise, ingenuity and agility that we call the Right Formula. Our complete 360-degree service offering takes brands from partnership identification through to the delivery of fully integrated marketing strategies within Formula One and the wider sports ecosystem. With offices in the UK and the US, we partner with leading global brands to unlock growth through the power of sport.

Role Overview

The Assistant Management Accountant ensures clean, accurate and well-governed Work-In-Progress (WIP) for all quoted projects and retainers, ensuring all costs are allocated accurately, revenue is recognised properly, billing plans are maintained, and project profitability is clearly visible.

The Assistant Management Accountant acts as a key link between operational delivery and financial reporting, working closely with the Management Accountant, Financial Controller, Director of Operations, and Client Account teams.

Key Responsibilities

WIP Management

Maintain accurate WIP schedules across all client accounts, ensuring all jobs reflect the correct budget and actual costs, accrued costs, accrued and deferred income

Manage and track purchase orders, ensuring all third-party costs are correctly authorised and billed to clients where applicable

Accurately track client funds held and the timing of planned future expenditure against these funds

Perform regular WIP reconciliations between Synergist and AccountsIQ, identifying and resolving discrepancies promptly

Billing & Revenue Management

Own and maintain billing plans for all client jobs in Synergist, ensuring they accurately reflect contractual agreements, fee structures, and project milestones

Prepare and issue client invoices accurately and in a timely manner in line with billing schedules, fee agreements, and project milestones

Liaise with client account teams to obtain billing approvals and resolve any invoice queries promptly

Monitor and chase outstanding WIP to ensure timely conversion to revenue, maintaining accurate debtor visibility in AccountsIQ

Accountable for revenue recognition across all client jobs, ensuring income is recognised in the correct period and in line with Right Formula’s accounting policies

Reporting and Forecasting

Provide accurate and timely job-level cost and revenue data to support the Management Accountant and Financial Controller with account profitability reporting

Assist in the preparation of monthly management accounts by ensuring WIP and revenue data is accurate and complete in both Synergist and AccountsIQ and posting month-end journals as required

Support the Management Accountant with revenue forecasting by providing accurate and up-to-date revenue and billing pipeline data

Job Management

Responsible for the financial setup of new client jobs in Synergist and AccountsIQ, including fee structures, phase types, billing plans, cost allocation categories, and revenue recognition approach

Support the onboarding of new clients into the finance and job management workflow in conjunction with the Director of Operations and client account teams

Responsible for closing completed jobs in Synergist in a timely and accurate manner, ensuring all costs are captured, revenue is fully recognised, and the job record is reconciled before closure

Systems

Owner of finance data within Synergist, working alongside the Director of Operations who oversees broader system usage and operational configuration

Ensure consistency of data between Synergist and AccountsIQ, supporting reconciliation and audit processes

Skills & Experience Required

Previous experience in a WIP, billing, or financial operations role, ideally within an agency, consultancy, or professional services environment

Good understanding of billing processes, revenue recognition, and project-based finance

Strong attention to detail and commercial awareness

Excellent communication and people skills, with the ability to build rapport, influence, and liaise effectively with staff at all levels across client account teams, operations, and finance.

Proactive and organised, able to manage multiple jobs and deadlines simultaneously

Proficient in Excel and comfortable working with financial data

Familiarity with job/agency management systems and cloud accounting platforms — experience with Synergist and AccountsIQ is desirable but not essential