Assistant Recruitment Manager

About ActAI

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations.

Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things.

About the Role

You will lead hiring across software engineering functions including backend, mobile, desktop, infrastructure, and product engineering. You will partner closely with founding teams, leadership and engineering leaders to identify and attract high-caliber talent globally.

This role requires strong judgment, speed, sourcing ability, and deep understanding of engineering talent quality beyond resumes and brand names.

What You'll Be Doing

Own end-to-end hiring across assigned roles - from intake to close

Build pipelines from scratch using direct sourcing, referrals, and targeted outreach

Drive hiring decisions with clear signals, not just interview feedback

Keep processes moving - remove delays, chase feedback, close candidates

Redesign interview questions, scorecards, and assessments to raise hiring bar

Recruitment processes - improve speed, quality, and consistency across hiring

Build employer presence through content, messaging, and candidate experience

What You'll Need

Proven experience in recruiting / talent acquisition (in-house or agency)

Proven track record of closing roles in a fast-paced environment

Strong sourcing ability - able to generate pipelines without relying on inbound

Good judgment - able to identify strong candidates beyond resumes

Ability to manage multiple roles with speed and consistency

Willingness to challenge and improve existing processes

Clear, direct communication with hiring managers and candidates

Comfortable operating with ambiguity and high expectations

How We Work

The best products in the world are built by small, highly capable teams. We operate with high talent density, fast execution speed, and strong ownership. We care deeply about product quality, clear thinking, and practical execution.

This is a hands-on environment. Everyone is expected to contribute directly, operate independently, and make good decisions under ambiguity.

Interview Process

If there appears to be a fit, we will schedule up to 3 interviews.

Applications are reviewed by members of our hiring teams. Interviews may be conducted virtually or onsite.

We value speed, transparency and decisiveness throughout the process.