Associate IT Assistant

Associate IT Assistant

Req number:

R7956

Employment type:

Full time

Worksite flexibility:

Hybrid

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

As an Associate IT Assistant you are required to support the Information Technology Department and Administer, monitor, and update the database containing documents and artifacts of the project.

Job Description

We are looking for an Associate IT Assistant who will undertake analysis and validation of various documents, ensuring accuracy of input, circulating and tracking of signatures, distribution into various application systems of ADB, maintaining and ensuring appropriate controls in the preparation of data. This position will be full-time and hybrid in Mandaluyong City .

What You'll Do

Undertake comparison analysis of data, based on MS Excel, undertaking preparation of reports (investigating discrepancies and ensuring accuracy and reliability), distribution, and presentation of the same

Administer user access to project-related tools and systems by filing appropriate requests within ITD, tracking progress, and informing the requester about established access rights

Attend to and monitor user requirements by coordinating with various sections of ITD, various departments of ADB, and various contractors of ITD

Prepare draft memoranda and internal correspondence in compliance with ADB's standards. Attending regular project meetings and creating meeting minutes

Enter and verify information into various computer systems as well as manually maintain records

Provide efficient services and actions on incoming telephone calls and emails, taking accurate messages, dealing with queries from internal/external parties to ensure they are referred in a timely manner to concerned staff

Ensure the effective coordination of supervisors' schedules by arranging project-related appointments and meetings, as specified by the supervisors and in accordance with ADB procedures

Ensure the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval

Maintain adequate stocks of office supplies as required

Perform other administrative tasks that may be required

What You'll Need

Required:

College graduate; fresh graduates are welcome to apply

Experience in administrative functions such as accounting, budgeting, procurement, accounts payable (billing), or office support is an advantage but not required

Basic understanding of business processes related to Accounting, Controlling, or Treasury is preferred

Strong analytical skills and proficiency in MS Excel (e.g., data analysis, pivot tables)

Ability to handle confidential information with discretion

Ability to prepare memos and meeting minutes accurately and in a timely manner

Good team player with strong interpersonal skills

Client-oriented with the ability to mediate and resolve issues effectively

Able to follow through on client inquiries, requests, and concerns

Demonstrates strong work ethics and the ability to work effectively with individuals from diverse cultural and national backgrounds

Highly motivated, proactive, and possesses a problem-solving mindset

Proficient in using MS Office applications, including Excel, Word, PowerPoint, and other productivity tools

Good time management and organizational skills

Good written and verbal communication skills

Experience in data control, data management, or related administrative work is an advantage but not required

Physical Demands

Ability to safely and successfully perform the essential job functions

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.