Associate, Office Administration

Jordan Park provides investment management and financial advice to a distinct community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. Our team is composed of empathetic problem solvers with depth and diversity of experience. We embrace complexity and navigate challenges to empower clients to achieve their optimal outcomes.

Our mission is to enhance lives and legacies.

• Associate, Office Administration
• New York, New York

We are looking for an exceptional Office Admin in our New York office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.

This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.

Duties and Responsibilities

Managing executive schedule and acts as liaison for the teams and execs supported

Coordinating schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees

Extensive experience in scheduling complicated domestic and international travel

Arranges accommodations, itineraries, and all correspondence related to arrangements as needed

Assisting in planning and organizing company events, meetings, business luncheons, and client meetings

Preparing documents, as well as maintaining files, records, and correspondence

Handling confidential information; organizes and maintains files

Preparing information and research as needed

Updating CRM/Salesforce with new contacts and calendar activities

Special projects as assigned

Act as back up / support to Front Desk as needed

Welcome and greet guests

Provide general support to visitors

Maintain the condition of the office

Work with building management in case of needed repairs

Maintain inventory of kitchen and office supplies and order items on a regular basis

About You

Must be flexible with hours; occasionally work extra hours as needed

Comfortable in a fast-paced environment with multiple tasks and projects at hand

Able to multitask and prioritize needs

Self-directed and able to work without a lot of supervision

Energetic and eager to tackle new projects and ideas

Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility

Strong team player

Requirements and Qualifications

Bachelor’s degree in business administration or related field preferred

5+ years of prior experience in the capacity of a mid- to senior-level assistant

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

Detail oriented

Scheduling appointments/updating calendars a must

Excellent written and verbal communication skills

Ability to handle confidential information and build trust with the team and executives

Able to concentrate on multiple problems/tasks at once

Excellent time management and prioritization skills

Compensation & Benefits

Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.

The expected base salary for this role in New York, New York will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.

Our benefits package includes:

Medical, dental & vision insurance – 100% of premium covered for employees

401k participation with employer contribution

Generous paid time off

Commuter benefits program (pre-paid tax dollars towards your commute)

Fitness Reimbursement

Annual Professional Development and Mindfulness Stipend

We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.

Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.

For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice

Jordan Park is an SEC-registered investment adviser (RIA).