Associate Project Manager, Enterprise Project Management Office

Job Posting Title:

Associate Project Manager, Enterprise Project Management Office ----

Hiring Department:

Dell Medical School ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Non-Exempt from FLSA ----

Earliest Start Date:

Oct 05, 2026 ----

Position Duration:

Expected to Continue ----

Location:

AUSTIN, TX ----

Job Details:

General Notes

Dell Mesical School is seeking nan Associate Program Manager for the Enterprise Project Management Office.

Purpose

At The University of Texas at Austin Dell Medical School, we are building a world-class academic medical center, and the Enterprise Project Management Office (EPMO) plays a critical role in driving the strategic transformation of our institution. We are seeking a motivated Associate Project Manager who wants to build a career in project management while directly contributing to our five-year strategic plan, Health Starts Here.

You'll own the full lifecycle of projects independently, while supporting our Project Managers on cross-functional initiatives that span Workforce, Facilities, Integrated Clinical Practice, Research, Education, Finance, and Technology. You'll work closely with a talented team of project managers, project coordinators, and executive leaders, gaining hands-on exposure across the full breadth of the institution's strategic priorities.

Why Join Us

At The University of Texas at Austin Dell Medical School, we're not just managing timelines and deliverables, we're building something bigger: a better model for health and care. As part of our central EPMO, you'll join a highly collaborative team committed to excellence, stewardship, and impact. Here, you will:

Own meaningful projects with real accountability and visibility

Gain exposure across multiple strategic portfolios rather than a single functional area

Learn directly from experienced project managers who will actively mentor your growth

Build a foundation of skills, tools, and institutional knowledge across the EPMO

Contribute to a mission-driven institution during a transformational time, as we prepare to open a new hospital and grow our academic medical center

You will join a mission-driven institution during a transformational time and have the unique opportunity to learn directly from experienced project leaders, contribute meaningfully from day one, and directly impact the future of academic medicine and our core values:

Excellence

Impact

Collaboration

Compassion

Humility

Stewardship

Responsibilities

Manages Full Lifecycle of Assigned Projects

Defines scope, goals, deliverables, and success metrics for assigned projects

Develops and maintains project plans, schedules, and resource assignments

Tracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlines

Facilitates project meetings and communicates status updates, including agendas, logistics, and follow-up

Closes out projects with documentation and lessons learned

Stakeholder Engagement and Communication

Works with administrative, operational, and clinical stakeholders

Serves as a point of contact for stakeholders on assigned projects, communicating status updates clearly to sponsors and team members

Manages stakeholder expectations and engagement on assigned projects

Escalates issues and conflicts to senior project managers or leadership as appropriate

Builds collaborative working relationships across departments, including close coordination with the Project Coordinator on communications and administrative needs

Project Documentation and Reporting

Maintains project charters, status reports, and risk logs

Contributes to executive summaries and dashboards or leadership

Tracks decisions, changes, and approvals

Ensures documentation meets compliance and audit standards

Supports Cross-Functional and Strategic Initiatives

Partners with Project Managers on components of cross-functional, strategic initiatives

Assists with change management and communication activities for cross-functional project

Contributes to stakeholder readiness and adoption efforts as assigned

Steps in on portfolio work as assigned, based on organizational need

Helps prepare project plans, agendas, schedules, and documentation for cross-functional and strategic initiatives

Budget and Resource Tracking

Tracks budgets and expenditures for assigned projects

Coordinates with finance and procurement teams as needed

Assists with vendor coordination and invoice reconciliation

Professional Development and Process Improvement

Participates in EPMO process improvement initiatives

Seeks mentorship and feedback from senior project managers

• •Supports standardization of templates, tools, and workflows
• •Takes on increased project ownership and complexity over time

Other duties as identified by department

Marginal or Periodic Functions:

Participates in strategic planning and governance meetings

Attends professional development and industry events

Supports special events and post-project evaluations

KNOWLEDGE/SKILLS/ABILITIES

Project Management

Plans, organizes, and manages resources to achieve defined project goals

Develops and executes structured project plans

Manages scope, schedule, and budget for assigned projects

Organization and Time Management

Arranges resources and activities in a structured, efficient manner

Coordinates multiple tasks and deadlines across projects

Prioritizes effectively and adjusts to shifting timelines

Written and Verbal Communication

Writes clearly and professionally across a variety of formats

Prepares reports and documentation appropriate for varied audiences

Communicates effectively with both technical and non-technical stakeholders

Customer Focus

Demonstrates commitment to meeting stakeholder needs

Builds relationships with project sponsors and team members

Translates stakeholder needs into actionable project plans

Dealing with Ambiguity

Adjusts plans as new information emerges

Exercises sound judgment when working with incomplete information

Seeks guidance from senior project managers when appropriate

Learning Agility

Learns quickly when facing new problems or unfamiliar portfolios

Adapts to new tools, processes, and subject matter areas

Demonstrates curiosity and takes initiative in professional growth

AI-Enabled Productivity

Comfortable using AI tools to support documentation, reporting, and routine project tasks

Applies sound judgment when reviewing and editing AI-generated content for accuracy before use

Curious to learn how AI and automation can streamline project workflows across the EPMO

Willing to build fluency with new AI-enabled tools as the team's use of them matures

EDUCATION & EXPERIENCE

MINIMUM QUALIFICATIONS:

Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field, with 1 to 3 years of experience in project coordination, project management, or operations.

Relevant education or experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS:

Experience supporting or managing projects in a healthcare, academic, or enterprise setting. Experience with project management tools (e.g., MS Project, Smartsheet, Asana). Familiarity with healthcare operations or regulatory environments.

LICENSES, REGISTRATIONS OR CERTIFICATIONS

REQUIRED:

None

PREFERRED:

Certified Associate in Project Management (CAPM), PMI

Salary Range

$60,000 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

Standard office equipment

Repetitive use of a keyboard

May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others