Bilingual Infrastructure Project Manager

Role Overview

The Project Manager will lead the end-to-end delivery of complex technology programmes and projects, ensuring achievement of agreed scope, schedule, budget, quality, and business outcomes.

The role requires strong programme delivery, stakeholder management, planning, governance, financial tracking, and risk-management capabilities. The Project Manager will coordinate client stakeholders, internal teams, technical workstreams, vendors, and onshore and offshore delivery teams.

The Project Manager is expected to provide senior delivery leadership, maintain effective client communication, manage escalations, and provide accurate project visibility to executive and steering committee stakeholders.

Key Responsibilities

Programme and Project Delivery

• •Lead projects throughout initiation, planning, execution, monitoring, control, transition, and closure.
• •Define project objectives, scope, deliverables, milestones, dependencies, and acceptance criteria.
• •Develop and maintain integrated project plans using Microsoft Project.
• •Coordinate multiple technical and business workstreams to achieve overall programme objectives.
• •Establish delivery priorities and ensure alignment among client, business, technical, and operational teams.
• •Monitor delivery progress against agreed scope, schedule, cost, quality, and benefits.
• •Manage scope changes through formal impact assessment, approval, and governance processes.
• •Ensure deliverables are reviewed, approved, and accepted by the relevant stakeholders.
• •Lead project transition, operational-readiness, handover, and closure activities.

Planning and Schedule Management

• •Develop detailed project plans, work breakdown structures, milestones, and delivery schedules.
• •Define task ownership, dependencies, critical paths, and resource requirements.
• •Use Microsoft Project, Planner, and Azure DevOps Boards to manage delivery activities.
• •Consolidate workstream plans into an integrated programme schedule.
• •Monitor schedule performance and identify potential delays or resource constraints.
• •Develop recovery plans for delayed or at-risk milestones.
• •Coordinate release schedules, deployment activities, change windows, and transition plans.
• •Maintain project baselines and track approved schedule changes.
• •Ensure project teams provide accurate and timely progress updates.

Stakeholder and Client Management

• •Act as the primary delivery interface for client and internal stakeholders.
• •Build effective working relationships with executives, business owners, technical leaders, vendors, and delivery teams.
• •Facilitate stakeholder meetings, project reviews, workshops, and decision-making forums.
• •Communicate progress, risks, dependencies, financial status, and decisions clearly.
• •Manage stakeholder expectations and maintain alignment on project priorities and outcomes.
• •Resolve cross-functional issues and facilitate decisions when stakeholder priorities conflict.
• •Escalate critical risks, delays, financial concerns, and delivery challenges through the agreed governance channels.
• •Maintain structured communication between Japan-based stakeholders and offshore teams.
• •Ensure that decisions, actions, approvals, and commitments are properly documented and followed through.

Key Responsibilities (continued)

Project Governance

• •Establish and maintain the project-governance framework, reporting calendar, and meeting structure.
• •Define roles, responsibilities, decision rights, approval authorities, and escalation paths.
• •Conduct project status meetings, workstream reviews, steering committees, and executive reviews.
• •Prepare governance materials including status reports, dashboards, decision papers, and steering committee presentations.
• •Maintain key project records, including actions, decisions, risks, issues, assumptions, and dependencies.
• •Ensure compliance with applicable organizational, client, contractual, security, and delivery standards.
• •Coordinate required quality reviews, architecture reviews, security assessments, and delivery assurance activities.
• •Track governance actions through completion and escalate overdue items.
• •Ensure project documentation is complete, controlled, and audit-ready.

Financial and Commercial Management

• •Develop and maintain project budgets, forecasts, and financial baselines.
• •Track actual expenditure, committed costs, resource costs, and forecast-to-complete.
• •Monitor project financial performance and identify budget variances at an early stage.
• •Prepare financial dashboards and management reports using Power BI or approved reporting tools.
• •Coordinate resource forecasts, staffing plans, purchase requirements, and vendor costs.
• •Validate project effort, utilization, time-booking, and billing inputs.
• •Work with finance and commercial teams to support invoicing, revenue tracking, and financial reconciliation.
• •Assess the financial impact of scope, schedule, resource, or commercial changes.
• •Support change-request preparation and commercial impact assessment.
• •Escalate significant financial risks and implement corrective-action plans.

Risk, Issue and Dependency Management

• •Establish and maintain a structured risk, issue, assumption, and dependency register.
• •Facilitate regular risk and issue reviews across project workstreams.
• •Assess probability, impact, urgency, ownership, and required mitigation actions.
• •Ensure each significant risk and issue has a clear owner and target resolution date.
• •Track mitigation and contingency actions through completion.
• •Identify cross-project and cross-workstream dependencies that may affect delivery.
• •Escalate critical risks and issues within the required governance timeframes.
• •Facilitate root-cause analysis for recurring or high-impact delivery problems.
• •Maintain contingency and recovery plans for critical project scenarios.
• •Communicate risk exposure and trends to leadership and steering committee stakeholders.

Key Responsibilities (continued)

Resource and Team Management

• •Develop resource plans covering skills, capacity, location, availability, and timing requirements.
• •Coordinate onshore and offshore teams across different functions and time zones.
• •Assign responsibilities and establish clear accountability for project deliverables.
• •Monitor team capacity and resolve resource conflicts or delivery bottlenecks.
• •Coordinate onboarding, access, knowledge transfer, and mobilization of project resources.
• •Lead project team meetings and promote effective collaboration across workstreams.
• •Provide delivery direction, coaching, and support to workstream leads and project team members.
• •Coordinate with resource management and leadership teams to address staffing gaps.
• •Promote a culture of ownership, transparency, teamwork, and continuous improvement.

Delivery Monitoring and Reporting

• •Track delivery performance using Microsoft Project, Planner, Azure DevOps Boards, and Power BI.
• •Develop project dashboards covering schedule, milestones, financials, risks, issues, resources, and actions.
• •Provide accurate status reports to client, delivery leadership, and executive stakeholders.
• •Use objective evidence and agreed metrics when reporting project health.
• •Identify deviations from the approved baseline and initiate corrective actions.
• •Maintain a clear view of completed, in-progress, upcoming, delayed, and blocked activities.
• •Ensure workstream reporting is timely, consistent, and aligned with programme governance.
• •Present project status, decisions required, and recovery actions during steering committee meetings.

Change and Scope Management

• •Establish and operate the project change-control process.
• •Document proposed scope, schedule, cost, resource, and solution changes.
• •Coordinate impact assessments with business, technical, finance, commercial, and delivery teams.
• •Present change requests to the appropriate approval authority.
• •Update project baselines, plans, budgets, and