Business coordinator

Job Summary

We are looking for a proactive and organized Business Coordinator to support day-to-day business operations and ensure smooth coordination between management, sales, operations, clients, vendors, and internal departments. The candidate will be responsible for tracking business activities, managing follow-ups, preparing reports, coordinating meetings, and ensuring timely execution of assigned tasks.

Key Responsibilities

Coordinate daily business activities and ensure smooth communication between departments.

Work closely with the Director/Business Head on business-related tasks and follow-ups.

Coordinate with sales, operations, accounts, logistics, procurement, and other departments.

Follow up on pending tasks, orders, projects, payments, and client requirements.

Maintain and update business records, databases, and CRM/ERP systems.

Prepare daily, weekly, and monthly MIS reports and business updates.

Track sales leads, enquiries, quotations, orders, and customer follow-ups.

Coordinate with clients, vendors, suppliers, and business partners as required.

Schedule and coordinate meetings, appointments, presentations, and business discussions.

Prepare presentations, reports, proposals, quotations, and other business documents.

Maintain proper documentation and ensure timely circulation of important information.

Monitor deadlines, commitments, and action points and ensure timely follow-up.

Assist management in tracking business performance and ongoing projects.

Identify coordination gaps and communicate issues to the concerned department/management.

Support new business initiatives, projects, events, and special assignments.

Conduct basic market research and collect relevant business information when required.

Handle confidential business information with professionalism and discretion.

Candidate Requirements

Bachelor’s degree in Business Administration, Commerce, Management, or a related field.

2–5 years of experience in Business Coordination, Sales Coordination, Operations, Business Development, or a similar role.

Excellent verbal and written communication skills.

Strong coordination and follow-up abilities.

Good knowledge of MS Excel, Word, PowerPoint, and Google Workspace .

Experience with CRM/ERP software is preferred.

Strong organizational and time-management skills.

Ability to manage multiple responsibilities simultaneously.

Good analytical and problem-solving skills.

Professional, proactive, and detail-oriented approach.

Key Skills

Business Coordination

Management Support

Sales & Operations Coordination

Client & Vendor Coordination

Follow-up & Task Management

MIS & Reporting

MS Excel & PowerPoint

CRM / ERP

Business Communication

Documentation

Time Management

Problem Solving

Key Performance Indicators (KPIs)

Timely completion and follow-up of assigned business activities.

Accuracy and timely submission of MIS and reports.

Effective coordination between departments.

Timely follow-up with clients, vendors, and internal teams.

Proper tracking of leads, orders, projects, and pending activities.

Reduction in delays due to coordination gaps.

Management satisfaction with business support and reporting.

Preferred Candidate Profile

The ideal candidate should be smart, well-organized, proactive, and excellent at follow-ups and communication . The candidate should be comfortable interacting with senior management, clients, vendors, and multiple internal departments and should be capable of independently managing day-to-day coordination responsibilities.