Clinical Research Coordinator III

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

General Pediatrics

Job Summary:

• The We Grow Healthy Center at Monroe Carrel Jr. Children’s Hospital at Vanderbilt is recruiting an experienced, highly motivated research coordinator to take a leading role in a multi-site clinical trial (DOSE Trial; NCT06654323) focused on improving child and family health.
• This role will support a program of research focused on developing, implementing, and evaluating practical, evidence-based interventions that promote healthy behaviors and prevent chronic disease. The Center’s work emphasizes real-world application, family-centered approaches, and sustainable programs that help children and caregivers build healthy habits and long-term well-being.
• Learn more: https://pediatrics.vumc.org/we-grow-healthy-center
• In this position, you will serve in a leadership role on a multi-site study—helping to shape study operations, support collaborating sites, and contribute to a broader portfolio of impactful, community-engaged research.

• What Makes This Role Different
• •Leadership: Serve as the operational lead for a multi-site clinical trial
• •Autonomy with support: High independence alongside close collaboration with faculty and senior staff
• •Impact: Work directly connected to improving child and family health in real-world settings
• •Growth: Opportunities to contribute to manuscripts, grants, and cross-project collaborations

• What You’ll Do
• Lead a multi-site clinical trial
• •Oversee day-to-day operations across participating sites
• •Serve as the central point of contact for investigators, site teams, and collaborators
• •Help sites navigate challenges and stay on track with study milestones
• •Plan and support investigator and steering committee meetings
• Shape systems and ensure rigor
• •Lead IRB submissions, amendments, continuing reviews, and safety reporting
• •Maintain and refine study protocols and manuals of operations
• •Ensure protocol adherence and regulatory compliance across sites
• Oversee data and study infrastructure
• •Oversee REDCap database development and ongoing improvements
• •Train staff on data collection procedures and best practices
• •Conduct routine data quality checks
• •Coordinate closely with biostatistics collaborators
• Support and mentor a growing team
• •Supervise research staff, coordinators, and trainees
• •Lead onboarding, training, and ongoing development
• •Foster a collaborative, thoughtful, and supportive team culture
• Engage participants and community partners
• •Oversee recruitment and consent workflows
• •Build relationships with participating families and community partners
• •Support culturally responsive communication (Spanish language skills are a plus)
• Contribute intellectually
• •Contribute to manuscripts, abstracts, and progress reports
• •Assist with grant-related materials
• •Engage in cross-project collaborations across the research group

• Required Qualifications
• •Bachelor’s degree (or equivalent experience)
• •At least 3 years of research experience (5+ years preferred)
• •Experience working with IRBs and regulatory processes
• •Experience working with pediatric populations
• •Strong organizational, communication, and problem-solving skills
• •Ability to work independently while also leading and supporting a team

You will work Monday through Friday during traditional daytime business hours, with flexibility being essential. This role follows a hybrid remote schedule, and when on-site, you will be based at Vanderbilt Children's Hospital.

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DEPARTMENT SUMMARY :

The Department of Pediatrics at VUMC is one of the largest departments within the medical center and we are proud to be home to some 460 primary faculty, 270 community-based volunteer faculty, 82 clinical fellows, 127 residents, and over 300 administrative and research staff. The Department is rooted in a rich history of commitment to excellence in research, education, and patient care. Our faculty, clinicians, fellows, and trainees represent the very best of academic medicine – extraordinary people doing incredible things to advance the care for children in Middle Tennessee, across the nation, and throughout the world. The result is a Department which reaches far beyond the walls of our hospital to provide high-quality patient care, to train the next generation of leaders in pediatric medicine, and to advance our knowledge of important conditions that affect vulnerable infants and children through world class research. For more information, please visit https://pediatrics.vumc.org/message-chair .

KEY RESPONSIBILITIES

Lead daily study operations; coordinate activities across multiple clinical sites

Serve as the central communication point between investigators, site teams, and collaborators

Facilitate steering committee and investigator meetings

Troubleshoot site challenges and ensure milestone completion.

Prepare and oversee IRB submissions, amendments, continuing reviews, and adverse event reporting

Maintain protocol adherence across all sites

Update manuals of operations and ensure compliance with institutional and federal regulations.

• •Oversee REDCap database development and maintenance
• Train staff in data entry procedures

Conduct routine data quality checks

Coordinate with biostatistics teams

Supervise research assistants, coordinators, and interns

Conduct onboarding, training, and performance feedback

Promote a collaborative team culture

Ensure strong staff performance across all study tasks

Oversee recruitment and consent workflows

Maintain relationships with participating families and community partners

Support culturally responsive communication (Spanish language skills preferred).

Assist with progress reports, manuscripts, abstracts, and grant‑related materials

Contribute to cross‑project collaborations within the research group.

TECHNICAL CAPABILITIES • Communication (Advanced): Clearly, effectively and respectfully communicates to employees or customers. • Project Coordination (Advanced): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories. • Study Design & Conduct (Advanced): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study. • Clinical Research (Advanced): Knows what job-related resources are available throughout the company. Prepares final reports and manuscripts for publication. Coordinates with an ethics committee, which safeguards the rights, safety and wellbeing of a