Coordinator - Community Programs

Job Overview

A position within the Agriculture, Arts and Education Department that reports to the department Manager, the Community Programs Coordinator plans, organizes, and implements Fair-time programs and exhibits involving scout troops, non-profit organizations, governmental entities, and public service clubs, and creates dynamic and educational experiences for Fair guests to enjoy during the San Diego County Fair.

Duties and Responsibilities include, but are not limited to, the following:

Serve as primary contact for participant questions, ensuring consistent program messaging.

Review the program’s Rules and Requirements and agreement language.

Develop and maintain program and exhibit schedules; manages participants’ logistical requirements.

Collaborates with participating groups on programming and activities.

Collaborates with department managers, supervisors and other staff to develop and track work orders and event orders.

Plan the exhibit area(s) and develop maps including booth assignments, amenities, access routes, and parking.

Actively engage in community outreach that includes local events, guild and club meetings, focus groups, social media, and presentations to interest groups to enlist new and engaging groups.

Collaborate on marketing efforts such as newsletter announcements, social media posts, emails, and networking.

Foster strong participation from demonstrators, experts and other content providers.

Schedule and support live demonstrations and interactive elements.

Review participant applications and maintain rosters.

Order exhibit supplies, signage and equipment. Review event and work orders.

Direct work of supporting staff members.

Coordinate set-up, maintenance, and tear-down of exhibit spaces, including scheduling manpower and assigning tasks to staff or contract laborers; perform manual labor involved in the installation of the exhibit, which may include using tools and equipment.

Plan and present participant orientation.

Oversee daily booth and exhibit activities to ensure guest engagement and safety.

Lead safe handling and installation of exhibits; maintain exhibit cleanliness and display standards.

Compile material and equipment inventory; summarize post-event recommendations.

Respond to verbal and written questions and concerns in a timely and knowledgeable manner.

Practice and direct others in correct physical work methods and established standards; maintain a safe work environment.

Use and direct others to use personal protective equipment (e.g., gloves, googles) properly.

Perform other related duties as assigned or requested when needed.

Qualifications

Strong organizational and communication skills, including public speaking.

Ability to direct staff/volunteers in fast-paced environments.

Desire to participate in community outreach.

Experience coordinating exhibits or events preferred.

Proficiency in Microsoft Office.

Customer service skills with calm problem-solving approach.

Working Conditions

Seasonal, part-time schedule starting in October through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required.

Stand/walk for extended periods. Lift up to 30 lbs. Push/pull heavy objects.

Indoors and outdoors in both climate-controlled and non-climate-controlled spaces.

Lively environment with loud noises and large groups of people.

Exposure to weather conditions including fluctuating temperatures.

Exposure to dust, food smells, and animal smells.