Department Assistant

JOB DESCRIPTION:

Job Description

• •Assistant to Commercial Managing Director
• •Admin support to Commercial Managing Director on daily work, Including meeting arrangement, travel plan etcetera.
• •To be a coordinator to the Commercial department, Work with other department assistant for company activities, Such as internal meeting and team building.
• •Check and control team expenses, ensure the whole admin vendor to bill on time and double check the payment details with aligned procedure.
• •Document filing and other issues assigned by department

• •Administration
• •Admin management. Supervise all venders. Control stationery and express consumption especially private expense. Leverage Admin cost and purchasing strategy.
• •Office supply and apply for all the administration payment charge and ensure all admin vendors to bill on time and double check the payment details with aligned.

• •Receptionist
• •Answer the phone, receive all visitors and interviewees and follow the outside guest registration process with manners and professionally.
• •Register the express mails with detailed information carefully and deliver to end user. Submit the reservations of the conference rooms and help to coordinate the requests

Requirements

• •Position experience: 2-5 years’ working experience as department assistant.
• •Good communication and collaboration skills
• •Language Skills：Good English speaking and writing
• •Proactive with good learning agility

The base pay for this position is

N/A In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

EPD Established Pharma

LOCATION:

China > Shanghai : 388 W. Nanjing Road, Ciros Plaza

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable