Department Assistant, Real Estate

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Job Posting Title:

Department Assistant, Real Estate

Location:

Dallas - Shared Services

Additional Posting Details:

Monday - Friday

8:00 am - 5:00 pm

Job Description:

Duties/Responsibilities

Oversee general office operations

Coordinate appointments and meetings

Delegate assignments to staff as appropriate, to ensure maximum productivity

Manage requisition of supplies and equipment and maintain proper stock levels

Assist in producing reports and/or compose office correspondence

Assist with travel arrangements and expense reports for staff, as applicable

Assist Director in preparation of meeting presentations

Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment

Assist in preparation of monthly and quarterly Rocker b Ranch reports

Assume responsibility of Oil and Gas Assistant in his/her absence

Manage and maintain integrity of all real estate files, analysis reports and Access database records

Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports

Manage and maintain tracking system for items placed in off-site storage location

Manage requests for information in absence of Director and Real Estate Coordinator

Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application

Required Skills/Abilities

High School Diploma or equivalent required

1-3 years real estate experience

Proficient in Microsoft Office, TEAMS, and QuickBooks

Must have strong attention to detail