Distribution Facilities Specialist

Summary

The Library of Congress shares its vast collections of books, manuscripts, photographs, maps, audiovisual materials, and priceless artifacts to cultivate curiosity and spark imagination. We engage, inspire, and inform Congress and the American people with a universal and enduring source of knowledge and creativity. We seek highly talented professionals to join a vibrant and collaborative community. Your work here will have lasting impact on the Library and its users well into the future.

Duties

This position is located in the Materials Management Section, Business Operations Division, National Library Service for the Blind and Print Disabled (NLS) in the Library Collections and Services Group at the Library of Congress (LC). The distribution facilities specialist works under the supervision of the Logistics and Facilities Management Section Head in overseeing and coordinating agency-wide logistics and facility management programs, projects and activities. This includes onsite and offsite logistics and facility operations for both government-leased and -contracted operations. The specialist is responsible for overseeing the national inventory of supply and parts materials, storage, retrieval and handling of inventory for acquisition to delivery to network libraries and supporting specialized digital playback machine repair parts used in NLS programs. The specialist coordinates the day-to-day activities of onsite operations at two Multi-state Centers (MSCs) for managing the national book exchange and redistribution program, and managing all NLS activities related to disposal of analog and digital books and equipment according to the authority procedures. The position supports over 300,000 patrons, served by over 90 regional libraries in all 50 states, U.S. Territories and American citizens living overseas, and supply shipment to over 70 digital playback equipment repair groups. The specialist serves as the NLS expert in inventory management matters, and as such the incumbent must be able to work with a high degree of independence, receiving assignments and work guidelines in terms of general policy and broad program objectives, exercising initiative and judgment in planning and supporting the work of the section. The specialist will travel to government owned and leased facilities to perform inventory and quality assurance inspections. As the Distribution Facilities Specialist, you will: Manage and exercise overall program responsibility for a supply management program for a major agency organization supporting hundreds of delivery locations supporting program patrons. Oversee and account for all property, and plans and directs supply and equipment management activities, and assist in developing, implementing and maintaining a formal program for direction, surveillance, and assessment of property systems for government-owned contractor-held property. Set priorities based on extensive knowledge of agency programs, policies, and procedures, and redirects program efforts to meet changing deadlines and goals. Conduct annual surveys to determine the level of service as perceived by the users, and the network libraries. Control, appraise, and evaluate the national network of inventoried supply material housed at four geographically decentralized warehouse locations across the nation, including electro-mechanical parts for the NLS playback equipment to assure accuracy, inventory control, and accountability of all items. Manage all NLS activities related to the disposal of federally owned analog and digital books and equipment according to authorized procedures. Review and conduct complex analyses, evaluations, or investigations of agency wide logistics operations, systems, and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain, or where boundaries of the studies are extremely broad and difficult to determine in advance. Serve as the Contracting Officer Representative (COR), responsible for monitoring procurement actions to support major projects. Conduct facility management duties to ensure that both contract and federally owned facilities are maintained in accordance with contract and federal guidelines. Perform other duties as assigned. The position description number for this position is 428455. The incumbent of this position will work a Flexitime work schedule. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to direct and manage a supply management program, including logistics warehousing and receiving operations.** Knowledge of contract preparation and contractor monitoring policies and procedures.** Knowledge of automated supply, administrative tools and asset management systems.** Ability to communicate in writing. Ability to interact collaboratively with others to provide consultation or liaison services. Ability to use innovative thinking and analytical methods to evaluate supply and facilities management. Knowledge of policies, processes, and regulations related to inventory, property, equipment and supply management. Ability to communicate effectively other than in writing.