Event Planner

Job Description:

Building trusted markets — powered by our people

At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world.

We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities.

To support strong partnership and team connection, this role follows a four day in office work model.

Location Overview

Cboe HQ is located in the historic Old Post Office district, it’s a landmark that blends classic architecture with modern amenities. The building features expansive spaces with high ceilings and large windows, offering an abundance of natural light and panoramic views of the city skyline and the Chicago River.

With its prime location in the heart of downtown, the OPO Building provides easy access to major transportation hubs, including Union Station and multiple CTA lines, making it convenient for commuters. The building is home to a variety of amenities, including restaurants, a fitness center, and collaborative workspaces, creating a vibrant and dynamic work environment in one of Chicago's most iconic areas.

Role Overview

The Event Planner is responsible for planning, coordinating, and executing corporate events that align with Cboe’s strategic goals and deliver meaningful experiences for internal and external audiences. This role collaborates with business units to define event objectives, coordinates logistics across venues, and ensures high standards of hospitality and professionalism. Events may be held onsite or offsite, and the planner will serve as a key point of contact throughout the event lifecycle.

Your Responsibilities

Plan and execute corporate events, including meetings, conferences, and special functions.

Collaborate with internal stakeholders to define event goals, target audiences, and success metrics.

Manage logistics including venue selection, vendor coordination, catering, transportation, and staffing.

Build and maintain event registration websites; manage attendee data and reporting.

Develop and maintain relationships with vendors, sponsors, and service providers.

Ensure consistent hospitality standards across all events.

Prepare event proposals, budgets, and post-event reports.

Provide high-touch support for executive-level meetings, client events, leadership programs, and strategic corporate initiatives.

Serve as on-site host, ensuring smooth execution and guest satisfaction.

Coordinate post-event activities including budget reconciliation, communications, and survey distribution to evaluate success metrics and ROI.

Track, manage, and reconcile event budgets while maintaining financial stewardship and identifying opportunities for cost savings and operational efficiencies.

Identify and mitigate risks associated with event planning and execution.

Ensure vendor compliance with contracts, insurance requirements, and company policies.

Incorporate sustainability practices into event planning, such as waste reduction and eco-friendly materials.

Maintain detailed documentation of event plans, contracts, and communications for future reference

Manage event technology platforms including registration websites, attendee communications, mobile event applications, surveys, and reporting tools.

Leverage event data and analytics to measure program effectiveness and provide recommendations for future improvements.

Coordinate cross-functional teams including Marketing, Communications, Facilities, Technology, Finance, and external vendors to ensure successful event execution.

Support the continuous improvement of event processes, tools, and standards to enhance efficiency, scalability, and attendee experience across the event portfolio.

Analyze feedback to identify trends and opportunities for improvement.

Maintain alignment with Cboe’s mission, values, and business objectives.

Travel occasionally for events, training, or inter-office coordination.

May be subject to additional responsibilities as needed

Desired Qualifications/Experience/Certification/Education (in Order Of Importance)

· Minimum of 2 years of experience in event planning or coordinating corporate events, meetings, or weddings.

· Proven ability to manage multiple priorities while maintaining professionalism and customer service.

· Strong organizational skills and attention to detail.

· Comfortable working independently and collaboratively.

· Flexible schedule, including availability for evenings, weekends, and travel.

· Excellent verbal, written, and interpersonal communication skills.

· Proficiency in Microsoft Office (Word, Excel, OneNote) and event planning tools (e.g., banquet event orders, floor plans).

· Experience with property management and online registration software.

· Bachelor’s degree or equivalent experience.

· Valid driver’s license and clean driving record.

Physical Requirements (specific to the role)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Ability to work effectively in both an indoor and outdoor work environment for 40+ hours per week (including sitting, standing, and working on a computer for extended periods of time).

· Ability to communicate effectively in a collaborative work environment utilizing various technologies such as: telephone, computer, web, voice, teleconferencing, e-mail, etc.

· Ability to work a flexible schedule, including evenings and weekends.

· Ability to travel as required.

· Ability to remain on feet, standing our walking, for the majority of the work day.

· Ability to maintain movement, including bending, lifting, and carrying up to a minimum of 35 lbs.

· Ability to operate an automobile within the parameters of the driving policy.

Benefits and Perks of working for Cboe Global Markets

We value the total wellbeing of our people – including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer:

Fair and competitive salary and incentive compensation packages with an upside for overachievement

Generous paid time off, including vacation, personal days, sick days and annual community service days

Health, dental and vision benefits, including access to telemedicine and mental health services

2:1 401(k) match, up to 8% match immediately upon hire

Discounted Employee Stock Purchase Plan

Tax Savings Accounts for health, dependent and transportation

Employee referral bonus program

Volunteer opportunities to help you give back to your communities

Some of our associates’ favorite benefits and perks include:

Complimentary lunch, snacks and coffee in any Cboe office

Paid Tuition assistance and education opportunities

Generous charitable giving company match

Paid parental leave and fertility benefits

On-site gyms and discounts to other fitness centers

Paid Time Off

More About Cboe Global Markets

We’re reimagining the future of the workplace by focusing on what matters most, our people. Our journey is an inclusive one. We’re investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed.

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