Executive Assistant

Job Title: Executive Assistant

• Job Type: Full-Time, Remote
• Working Hours: Monday to Friday, 9AM - 5PM U.S. Eastern Time

Salary: USD $1,600–$2,000/month (salary based on assessment)

Location: LATAM

About the Company

Our client is a growing finance and business advisory firm focused on supporting food and beverage consumer brands with financial planning, analysis, and strategic decision-making. They partner closely with founders and leadership teams to build scalable financial systems, improve decision-making, and support sustainable growth through hands-on financial planning and analysis.

Their approach combines deep industry expertise with strategic financial guidance, helping emerging and growing brands gain the visibility and insights needed to scale successfully.

About the Role

We’re looking for a highly organized and proactive Executive Assistant to support an executive with inbox and calendar management, follow-ups, document organization, and basic reporting.

The ideal candidate can read and understand emails, determine the next step, handle routine matters independently, and escalate only items that require the executive’s input.

You’ll also prepare a brief daily summary of important emails, pending tasks, and follow-ups.

Key Responsibilities

Email & Inbox Management

Manage and organize the executive’s inbox daily

Read and understand emails and determine the appropriate next step

Handle routine emails independently when possible

Draft clear and professional email responses

Flag emails that require the executive’s input or decision

Prepare a daily summary of important emails, pending items, and follow-ups

Follow-Up & Task Management

Track deadlines, action items, and follow-ups

Take ownership of tasks that need to be completed later

Proactively follow up on outstanding items

Calendar Management

Manage the executive’s calendar and schedule

Handle meeting requests and rescheduling

Coordinate meetings and resolve scheduling conflicts

Keep the calendar organized and up to date

Document & File Organization

Organize files and documents in Google Drive and Dropbox

Save and organize documents received by email

Maintain clear and organized folder structures

Track documents that require the executive’s review

QuickBooks & Reporting

Run basic QuickBooks reports, including P&L and Balance Sheet

Export and organize reports as needed

Assist with basic administrative reporting

General Administrative Support

Organize templates, contracts, and other important documents

Support day-to-day administrative tasks

Keep systems and workflows organized

Anticipate needs and take initiative when possible

Required Skills & Experience

2+ years of experience as an Executive Assistant, Administrative Assistant, Administrative Associate, or similar role

Strong written English communication

Experience supporting an executive, founder, partner, or senior leader

Background working in consulting, professional services, or consumer-focused businesses

Experience managing email inboxes and calendars

Strong organizational and follow-up skills

Experience with Google Workspace, (Gmail and/or Outlook, Google Drive and/or Dropbox)

Familiarity with QuickBooks

Experience preparing financial or operational reports

Comfortable working with documents, reports, and spreadsheets

Ability to work independently and exercise good judgment

Ideal Candidate

The ideal candidate is someone who can become a trusted extension of the executive .

You are someone who:

Reads between the lines and understands context

Doesn't need to be told what to do with every email

Knows when to act and when to escalate

Writes thoughtful and polished emails

Keeps track of details and follow-ups

Protects the executive's time

Is proactive without overstepping

Can be trusted with sensitive information and day-to-day priorities