Executive Assistant

Description

Position Description:

The Executive Assistant provides high-level executive, administrative, logistical, and personal support that enables the Lead Pastor to operate effectively across ministry, marketplace, travel, and all other responsibilities. The Executive Assistant serves as a trusted day-to-day support partner responsible for anticipating needs, managing details, coordinating complex schedules and logistics, and ensuring the Lead Pastor is prepared for the people, places, and priorities requiring his attention.

This role requires far more than calendar administration. The Executive Assistant must exercise strong judgment in managing time, recognizing competing demands, protecting appropriate margin, anticipating the impact of travel and commitments, and helping ensure the rhythm of the calendar remains strategic and sustainable. The individual must be able to distinguish between what can fit on the calendar and what should fit on the calendar, proactively recommending adjustments and escalating priority conflicts when appropriate.

The Executive Assistant coordinates the many details surrounding ministry, marketplace, travel, and personal commitments. This requires exceptional anticipation, discretion, hospitality, resourcefulness, emotional intelligence, and follow-through. The individual should routinely think several steps ahead, identifying needs, resolving potential issues, confirming details, and preparing for transitions before they become urgent.

The Executive Assistant must be comfortable supporting administrative needs while maintaining confidentiality, discretion, and healthy boundaries.

Success in this role is reflected in a leader who is prepared, appropriately paced, informed, and exceptionally supported with fewer unnecessary administrative burdens, fewer preventable surprises, and greater capacity to focus on the responsibilities that require his unique leadership.

Core Competencies

• •Strategic Calendar & Priority Management – Manages the Lead Pastor’s time with foresight, balancing priorities, preparation, travel, transitions, personal commitments, and appropriate margin rather than simply filling available calendar space.
• •Executive Judgment & Problem-Solving – Assesses situations, identifies risks, develops solutions, and makes sound decisions within the authority of the role while knowing when escalation is necessary.
• •Executive Communication & Relationship Management – Communicates with clarity, discretion, and emotional intelligence; appropriately manages requests, correspondence, access, and relationships across internal and external stakeholders.
• •Executive Logistics & Readiness – Coordinates complex travel, engagements, appointments, meetings, and personal/executive support needs while anticipating the details necessary for seamless execution.
• •Organizational Excellence & Follow-Through – Creates and maintains reliable systems for information, tasks, commitments, preparation, records, and follow-up, ensuring details do not fall through the cracks.

Character Traits

• •Discreet & Trustworthy – Handles confidential, sensitive, personal, and organizational information with exceptional integrity, maturity, and sound judgment.
• •Sharp & Discerning – Reads situations quickly, understands context, recognizes what matters, and demonstrates wisdom in determining what requires attention, action, or escalation.
• •Proactive & Anticipatory – Thinks several steps ahead, identifies needs before they become urgent, and takes initiative without requiring constant direction.
• •Adaptable & Composed – Remains calm, flexible, and solutions-oriented when priorities shift, schedules change, or unexpected needs arise.
• •Service-Oriented & Hospitable – Supports the Lead Pastor with humility, care, responsiveness, and excellence while representing the Pastoral Office with warmth and professionalism.

Spiritual Responsibilities

• •Demonstrate an uncompromised commitment to Change Church's vision, values, core beliefs, and statement of faith.
• •Be an active participant in the ministry of Change Church.
• •Be a born-again Christian who conducts personal and professional affairs in accordance with the Bible and maintains a lifestyle consistent with Scripture.
• •Understand that every Change Church employee contributes to the mission of helping people change their lives through the Gospel so they can change the world and is considered a spiritual leader within the church.
• •Commit to pray for the First Family, leadership, and membership of Change Church.
• •Lead in generosity to the church through consistent giving of tithes and offerings.
• •Champion, support, and advocate for the vision of the church.

Essential Functions and Responsibilities

General Expectations

• •Serve in excellence by being early and prepared for all scheduled meetings.
• •Establish and foster exemplary relationships with staff, non-staff workers, church members, vendors, and the community, representing Change Church with integrity, professionalism, and warmth.
• •Demonstrate a servant’s heart and a willingness to support organizational needs beyond assigned workflows when appropriate.
• •Contribute to cultivating a healthy, honor-driven, growth-oriented, and spiritually strong organizational culture.

Executive & Personal Support

• •Provide high-level day-to-day administrative and personal support across ministry, marketplace, travel, and all other appropriate responsibilities.
• •Anticipate needs and proactively coordinate details, resources, appointments, information, and logistics necessary for effective execution.
• •Manage appropriate personal administrative responsibilities and appointments with the same discretion, organization, and excellence applied to ministry and organizational matters.
• •Learn and maintain awareness of preferences, rhythms, routines, and support needs to provide increasingly proactive and seamless assistance.
• •Reduce unnecessary administrative burden by resolving routine matters, gathering information, coordinating details, and appropriately routing issues before they reach the Lead Pastor.
• •Maintain strict confidentiality regarding all personal, family, pastoral, organizational, and sensitive matters encountered through the role.

Strategic Calendar & Priority Management

• •Own the day-to-day administration and accuracy of the leader’s master calendar across ministry, marketplace, travel, and personal commitments.
• •Coordinate meetings, appointments, speaking engagements, travel blocks, preparation time, personal commitments, and other scheduled responsibilities.
• •Evaluate scheduling requests in light of established priorities, existing commitments, preparation requirements, travel demands, and appropriate margin.
• •Protect appropriate time for sermon and content preparation, executive leadership responsibilities, strategic work, personal commitments, rest, and recovery.
• •Recognize when a schedule may be technically possible but operationally unwise and proactively recommend alternatives or adjustments.
• •Identify scheduling conflicts, overextension, insufficient transition time, and other calendar risks before they become problems.
• •Partner with the Pastoral Office Director when competing priorities require executive-level direction or when significant adjustments to the Lead Pastor’s commitments should be considered.
• •Maintain appropriate scheduling buffers and transition time surrounding high-impact meetings, speaking engagements, travel, and other significant commitments.
• •Prepare daily, weekly, and forward-looking calendar overviews as needed to ensure readiness and alignment.

Communication & Correspondence

• •Manage, organize, and appropriately filter incoming requests and communications directed to the Lead Pastor.
• •Help determine what requires the leader’s attention, what can be addressed administratively, and what should be routed to another leader or department.
• •Draft, edit, prepare, and coordinate correspond