Executive Assistant

About Cleerly

We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location.

Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks.

At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description.

While we are mostly a remote company, travel is required for some team meetings and cross function projects typically once per month or once per quarter, for some roles like sales or external facing roles travel could be up to 90% of the time.

Cleerly is committed to providing safe and effective medical software that meets customer needs and our intended use. The adherence to all applicable regulatory and statutory requirements establishes a clear framework for setting measurable quality objectives. Our commitment to continually improving our products and processes proactively manages risks, ensuring ongoing compliance throughout the entire software lifecycle. Understanding this role's relevance and importance is critical to achieving Cleerly's quality objectives.

About the Team

Our Technology, R&D, and AI Innovation teams are united by a relentless drive to build and deploy cutting-edge, intelligent solutions that empower physicians to prevent heart attacks through personalized, data-driven analyses and risk assessments.

We own the journey from early-stage prototype and advanced AI modeling to software development and scalable product deployment. By striving for engineering excellence and fostering strong cross-functional collaboration with our clinical, regulatory, and commercial partners, we transform complex algorithms into seamless, FDA-cleared clinical products.

About the Opportunity

As the Executive Assistant to the Chief Technology Officer (CTO), you will have the unique opportunity to play a central, high-impact role in coordinating and supporting the rapid growth of our global Technology, R&D, and AI Innovation organizations. In this role, you will act as a vital operational partner to the CTO, helping drive engineering excellence and streamlining the cross-team and cross-functional collaboration required to build and release next-generation clinical AI products. You will help orchestrate a multifaceted organization of product development professionals, including technology leaders spanning software engineering, AI, clinical platform, and product management.

Responsibilities

Executive Support & Administration

Represent the values, engineering culture, and innovative spirit of the product development organization to all internal and external stakeholders.

Manage the CTO's calendar, proactively resolving conflicts and prioritizing technical reviews, product milestones, and strategic R&D sessions to align with company objectives.

Keep track of important company deadlines and monitor the progress of related technical goals, providing cohesive coordination across product development teams.

Serve as the operational engine for the CTO by coordinating selected technical meeting agendas, capturing concise and accurate meeting outcomes, and tracking action-oriented follow-up tasks.

Handle all standard administrative duties for the CTO, including complex travel arrangements, expense reporting, social media, and high-priority correspondence.

Maintain strict confidentiality and exercise utmost discretion regarding pre-release product roadmaps, proprietary designs, intellectual property, and strategic hires.

Communication & Stakeholder Engagement

Act as the primary point of contact for general inquiries, vendor proposals, finance updates, and R&D priorities on behalf of the CTO, effectively screening and directing communication.

Operate as the communications hub for the product development organization, ensuring absolute clarity, consistency, and alignment in technical messaging across all teams.

Prepare executive briefing materials, board-level technical updates, and internal engineering communications to maintain transparency and momentum.

Facilitate seamless collaboration between the CTO, executive peers, and cross-functional partners in clinical, regulatory, and commercial teams and external partners.

Organizational Optimization

Organize and coordinate high-level meetings including in-person onsites to help align on technical priorities and product plans.

Build and refine operational workflows that improve efficiency within the product development organization and across the technology and new growth programs.

Maintain clear documentation and organized reporting structures to support team accountability and visibility.

Serve as an office leader for our corporate headquarters in Denver being onsite 2 days / week, managing day-to-day operations to cultivate a vibrant, collaborative workspace where our engineering and R&D teams can thrive.

Requirements

3-5 years of experience supporting C-level executives in high-growth environments, ideally within software, engineering, R&D, or fast-paced med tech companies.

Expert in complex scheduling and sophisticated organizational communication and excitement to leverage AI and automation to streamline workflows and optimize the CTO's time.

Highly proficient in modern productivity suites (Microsoft 365/Google Workspace) and comfortable navigating project management tools (e.g., Jira, Asana, or SmartSheet) to maintain visibility across R&D initiatives.

Strong ability to synthesize complex technical concepts, R&D data, roadmaps, and strategies, and assist in translating between executive strategy and technical roadmap to support clear, concise internal communications.

Possess the emotional intelligence to navigate the unique dynamics of an engineering organization; must be able to handle sensitive conversations regarding proprietary technology and strategic ambiguity with absolute professionalism.

Exceptional written and verbal communication skills, capable of drafting high-quality documentation, presentations, and correspondence that reflects the CTO's voice and vision.

Comfortable operating with high autonomy in a fast-paced, evolving technical environment, consistently anticipating needs before they arise.

Willingness to occasionally work late, across different time zones, and remain "on call" during weekends to support urgent travel logistics, scheduling shifts, or critical executive needs.

Compensation

The base salary range for this role varies by location and is aligned to market benchmarks.

Candidates located in higher-cost labor markets , including California, Washington, New York, New Jersey