Executive Assistant

Description

GENERAL DESCRIPTION

The Executive Assistant is responsible for providing administrative support to the GRMC GME residency program and the Region 5 Rural Health Transformation Program. This position is contingent upon funding.

ESSENTIAL FUNCTIONS

• •Maintains confidentiality to sensitive caregiver, patient, and hospital information.
• •Supports the needs of customers entering the office or by phone.
• •Supports the Chief Executive Officer and Chief Operating Officer with their work-related needs.
• •Supports all functions related to Graduate Medical Education (GME) program and Healthy Horizons Hub (HHH).
• •Ensures compliance with GME requirements.
• •Maintains GME residency databases and records; tracks rotations, evaluations, work hours, licenses, scholarly activities, and credentialing.
• •Maintains grant applicant and award database; tracks progress; and provides reports to GRMC COO.
• •Serves as a liaison between GME Institution staff and GME GRMC staff.
• •Serves as a liaison between grant applicants, HHH board, and COO.
• •Schedules and coordinates meetings, including preparing all meeting materials, setting up equipment, ordering food, and taking and preparing minutes.
• •Maintains filing system.
• •Processes paperwork and mail.
• •Enters computer data and prepares reports.
• •Makes and/or coordinates travel, housing, and education arrangements for GME staff.
• •Orders office supplies and equipment.
• •Prepares memos, correspondence, check requests and travel expense reimbursements.
• •Coordinated special events for GME staff and HHH leaders.
• •Other duties as assigned.

Requirements

EDUCATION & TRAINING REQUIREMENTS

• •Associates Degree in Business Administration or related field (preferred).
• •Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management preferred; or 2+ years experience reporting directly to mid-level or upper-level management
• •Advanced Microsoft Office skills, with an ability to become familiar with hospital-specific programs and software
• •Strong organizational and problem-solving skills with impeccable multi-tasking abilities
• •Exceptional interpersonal skills
• •Friendly and professional

Note: Job description available upon request. **All required documents must be presented at time of hire.** EXTERNAL APPLICANT: Employment is contingent upon successful completion of pre-employment drug and alcohol testing. GRMC is an Equal Opportunity Employer