Executive Assistant

Job Title:

• Executive Assistant About Trellix
• Trellix is a global company redefining the future of cybersecurity. The company’s comprehensive, open, and native cybersecurity platform helps organizations confronted by today’s most advanced threats gain confidence in the protection and resilience of their operations. Trellix, along with an extensive partner ecosystem, accelerates technology innovation through artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security. More at https://trellix.com .

Role Overview:

Reporting to the Manager and the Global Head of Administrative Services, the Executive Assistant will provide high-level, administrative support to senior executives.

Duties include administrative, travel and meetings, preparing presentations and reports. This position requires a high level of diplomacy, confidentiality, and discretion. The Executive Assistant must have the ability to exercise sound judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Note: This position is hybrid, based out of our office either in San Jose, CA or Frisco, TX, and requires being in the office at least 2-3 days a week. This is an individual contributor role.

About the Role:

Calendar Management:

Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.

Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.

Communication:

Serve as the primary point of contact between executives and internal/external stakeholders.

Handle confidential information with discretion.

Travel Coordination:

Organize detailed travel plans, itineraries, and agendas.

Coordinate travel arrangements, including flights, accommodations, and ground transportation.

Meeting and Event Planning:

Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.

Organize corporate events, retreats, and off-site meetings.

Administrative Support & Document Management:

Prepare and edit correspondence, reports, presentations, and other documents.

Maintain comprehensive and accurate records, including expense reports.

Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.

Collaborate with various departments to support cross-functional initiatives.

​

About You:

5+ years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company.

Requires strong project management experience.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.

Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, Board members, and external partners.

Proven experience in managing complex schedules and coordinating international travel.

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

High level of discretion and confidentiality.

Proactive: Anticipates needs and takes initiative without being prompted.

Adaptability to a fast-paced and changing environment.

Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.

Company Benefits and Perks:

We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family-friendly benefits to all of our employees.

Retirement Plans

Medical, Dental and Vision Coverage

Paid Time Off

Paid Parental Leave

Support for Community Involvement

We're serious ab out our commitment to a workplace where everyone can thrive and contribute to our industry-leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

Our Commitment to You:

At Trellix, we are committed to creating a safe and trustworthy experience for our customers, employees, and candidates. Please be aware that fraudulent recruiting activity can occur through fake job postings or impersonated communications.

Trellix conducts interviews through professional channels only and does not use text messages, instant messaging, or group chats for interviews. We will never request sensitive personal information—such as your date of birth, Social Security number, or national ID number—during the interview process.

Trellix also does not require candidates to pay fees, purchase products or services, or process payments of any kind as part of the recruiting or hiring process. And Trellix will never keep any original work authorization documents that we may be required to review during the hiring process.