Executive Assistant IV

Work Location:

Toronto, Ontario, Canada

Hours:

37.5

Line of Business:

Administration

Pay Details:

$85,000 - $105,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Department Overview

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details

If you're a committed and experienced administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you'll provide dedicated administrative support to a Senior Executive Team member along with a range of administrative or general workplace support to the broader team as assigned.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity which may include the following accountabilities:

Make an Impact:

Own and maintain calendar management for dedicated leader; troubleshoot conflicts with creative solutions

Coordinate travel for leader, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties

Process expenses for leader and ensure timely completion

Support leader to successfully deliver on enterprise-wide and board level commitments

Ensure prompt responses to other internal Senior Executive leaders and requests from Board Members

Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions

Maintain confidentiality: Access to leaders' emails to assist in complex decision making on their behalf, in addition to prioritizing or performing important administrative tasks

Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)

Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth:

Provide leadership and direction to junior Executive Assistant members

Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care:

Provide support while ensuring quality service and professionalism at every interaction

Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

Undergraduate degree preferred with over 6 years of relevant experience

Firm understanding of operational and business functions

Ability to think strategically and multitask while able to meet conflicting deadlines

Experience coordinating travel arrangements and comfortable managing frequent changes

Strong organizational skills to manage accountabilities while also able to manage leaders' administrative requirements

Proven track record as an executive assistant

Demonstrated leadership skills for mentoring junior colleagues

Excellent communication skills with the ability to listen actively, ask questions and communicate effectively

Ability to collaborate with other Executive Assistants, in addition to internal and external partners and board member equivalents

Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

Strong judgment skills to apply discretion when working with confidential information

Colleague Development

Through regular development conversations and training programs, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Applications must include:

Cover letter (one letter-sized page only)

Resume (two letter-sized pages only)

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are:

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

• Our Total Rewards Package
• Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

• Additional Information:
• We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers di