Executive Assistant - Mexico Greenfield

Job Description Summary:

We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry 4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring an Executive Assistant who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution.

The Executive Assistant provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment.

What you’ll do for us

• •Provide administrative and operational support to the Project Senior Director and project team on site.
• •Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items.
• •Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes.
• •Support project documentation by preparing reports, presentations, tracking tools, and correspondence.
• •Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership.
• •Assist with monitoring project timelines, deliverables, and pending actions to support project execution.
• •Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities.
• •Coordinate office services in support of the project team, including records management, documentation organization, and office logistics.
• •Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events.
• •Serve as a point of contact for internal and external stakeholders related to project and administrative activities.
• •Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards.
• •Handle sensitive and confidential information with discretion and professionalism.
• •Perform additional administrative or project-related tasks as required to support successful project delivery.

Qualifications & Requirements

• •Bachelor’s degree in Business Administration, Engineering, Communications, or a related field preferred.
• •+8 years of experience in an administrative or executive assistant role.
• •Fluent in English & Spanish.
• •Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• •Strong written and verbal communication skills.
• •High attention to detail with strong problem-solving abilities.
• •Ability to work effectively in a fast-paced, project-driven environment.
• •Professional demeanor with a high level of discretion, integrity, and interpersonal skills.
• •Proactive, adaptable, and willing to support evolving project needs.
• •Executive Support, Microsoft Office 365, Office Administration, Processing Expense Reports, Purchase Orders, Travel and Events coordination.
• •SAP-S4 knowledge and Digital platforms (desirable).
• •Database Management and Data Collection (desirable).

What We Offer

• •Purpose-Driven: Purpose-driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.
• •Global Connections: Allows you to develop, enhance, and maintain global connections that allow us to move faster and learn from others.
• •Community of Belonging: We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

Skills:

Communication, Detail-Oriented, Microsoft Tools, Office Administration, organization, Organizing, Time Management

Location(s):

Mexico

City/Cities:

Huamantla

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

October 4, 2026

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.