Executive Assistant & Office Manager F/H

⭐ Your next adventure awaits here ⭐

We are seeking a highly experienced Executive Assistant & Office Manager to support our Chief Executive Officer and the Executive Leadership Team in a fast-paced, international environment.

This role is critical to ensuring the efficiency, coordination, and effectiveness of executive operations, while also overseeing the day‑to‑day management of our Sophia Antipolis office.

The successful candidate will act as a trusted partner to senior leadership, demonstrating exceptional organizational capability, discretion, and the ability to anticipate needs and manage competing priorities.

Key Responsibilities

👉 Executive Support

Manage complex and dynamic calendars across multiple time zones

Coordinate domestic and international travel arrangements, including detailed itineraries

Prepare executive-level presentations, minutes, reports, and communications

Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team

Organize and coordinate executive meetings, including agendas, materials, and logistics

Capture key meeting outcomes, track action items, and ensure timely follow-up

Support preparation of Board materials and executive-level documentation

Coordinate leadership meetings, offsites, and strategic planning sessions

Track key strategic initiatives and proactively follow up with stakeholders

External stakeholders (including VIPs) meetings organization and scheduling

Travel management tasks for CEO and a limited number of individuals

👉 Office Management (Sophia Antipolis)

Oversee daily office operations to ensure a professional and efficient workplace

Manage vendor relationships, facilities, and office services

Coordinate on-site logistics and support employee experience initiatives

Ensure compliance with local workplace standards and operational needs

👉 Confidentiality & Governance

Handle sensitive and confidential information with the highest level of discretion

Serve as a trusted liaison between executives, internal teams, and external stakeholders

The perfect match...

Minimum 8+ years of experience supporting senior executives in an international environment (C-level exposure preferred)

Flexible, well-organized, and structured, with a positive, solution-oriented mindset.

Proven ability to operate effectively in a fast-paced, highly demanding environment

Exceptional organizational skills with strong attention to detail and prioritization capability

Excellent written and verbal communication skills

High level of professionalism, discretion, and judgment

Ability to work autonomously while managing multiple priorities

Strong interpersonal skills, with the ability to interact confidently at all levels of the organization

Proficiency in Microsoft Office and collaboration tools

Fluent English required ; French is a plus; any other language is greatly appreciated

What we offer ...

Full-time permanent contract (cadre status)

Thrive in a flat hierarchy that champions courtesy , honesty , and courage .

A collaborative, high-performing, and international environment

Exposure to a global, fast-growing organization

Attractive compensation: profit-sharing, CSE perks, Swile card, health insurance

Nice office in Sophia-Antipolis with facilities: pool, tennis court, EV charging stations

📍 Job location : Sophia-Antipolis, hybrid working model

Driven by values of entrepreneurship, respect, and integrity, Questel is committed to growth and social responsibility. We foster an inclusive, equitable workplace where all feel respected and empowered, regardless of background. Questel is an Equal Opportunity Employer, considering all qualified applicants without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other protected factors.