Executive Assistant to Managing Director

Role : Executive Assistant to Managing Director

Key Responsibilities :

o Diary management

o Arranging internal and external meetings

o Facilitating travel arrangements for the Managing Director

o Phone and email management – including screening and actioning incoming calls, and screening and drafting responses to emails

o Management of follow-up systems to ensure various business activities occur in a timely manner

o Co-ordination of Managing Director’s business-related matters

o Preparation of management reports, sensitive and confidential documents including correspondence, agendas and minutes of meeting etc.

o Preparation / distribution of meeting papers

o Updating organisational charts and other key documents

o Records Management including; updating, filing and maintaining electronic and hard copy databases.

o Provide administration assistance and backup support in Administration matters to Managing director as required.

Qualifications & Experience :

o A degree or equivalent qualification

o Proven experience in executive support to the top leadership.

o Strong organisational and time management skills.

o Excellent communication and interpersonal abilities.

o Proficiency in MS Office and other relevant software tools.

o An ability to handle multiple tasks in a fast-paced environment.

o A professional approach to managing sensitive and confidential information