Facilities Coordinator

Job Description

We are currently looking for a dynamic Facilities Coordinator to join our busy VFX Studio in Mumbai.

Key Responsibilities

• •Maintain agreements, documents, forms, and administrative records.
• •Provide administrative support to departments and managers.
• •Update MIS and maintain procedure manuals.Manage stationery, office supplies, and inventory.
• •Ensure a clean, organized, and professional office environment.
• •Coordinate employee travel arrangements.
• •Monitor administrative costs and maintain quality standards.
• •Conduct regular inspections of HVAC, electrical, plumbing, and other office infrastructure.
• •Coordinate repairs and preventive maintenance activities.
• •Work with internal teams and vendors to ensure smooth facility operations.
• •Oversee housekeeping, pantry, cafeteria, waste management, and pest control services.
• •Supervise front office operations, visitor management, and events.
• •Coordinate access cards, security protocols, and safety audits.
• •Maintain facility logs, vendor bills, and operational reports.
• •Coordinate with vendors and service providers.
• •Monitor vendor performance and ensure compliance with service standards.