Facility & Mailroom Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

The Facility Coordinator/Mailroom position provides essential operational support for daily facility functions. This role combines facility coordination duties with hands-on mail services, ensuring smooth operations for both building services and communications logistics.

Essential Responsibilities :

General Facility Support

Respond to routine facility service requests from occupants

Coordinate with building maintenance and engineering teams as needed

Monitor and order office supplies and facility materials

Assist with space planning and minor moves when required

Support special projects and facility initiatives

Mailroom Operations

Process incoming and outgoing mail through United States Postal Service (USPS)

Sort, distribute, and deliver mail to appropriate departments and personnel

Prepare outgoing mail including metering, weighing, and proper postage application

Coordinate courier and overnight shipping services as needed

Maintain accurate records of mail processing and shipping activities

Manage mailroom supplies and equipment maintenance

Finance Support

Print checks for the Finance department according to established procedures and schedules

Prepare checks for mailing with proper security protocols

Coordinate check distribution and delivery to appropriate recipients

Maintain confidentiality and security of all financial documents

Track and document all check processing activities

Records Management

Process requests for files and documents from offsite storage facilities

Coordinate retrieval and return of archived materials

Track all offsite storage requests and maintain accurate logs

Ensure proper documentation for all file movements

Work with records management vendors to fulfill requests efficiently

Required Qualifications :

Experience

Minimum 2-3 years of experience in mailroom operations, facility coordination, or administrative support

Demonstrated experience with USPS regulations and mail processing procedures

Experience handling confidential financial documents preferred

Skills and Competencies

Strong organizational skills with excellent attention to detail

Ability to manage multiple tasks and priorities simultaneously

Proficient computer skills including Microsoft Office Suite (Word, Excel, Outlook)

Experience with postage meters and mail processing equipment

Basic understanding of office equipment setup and operation

Excellent customer service and interpersonal communication skills

Personal Attributes

High degree of integrity and discretion when handling confidential materials

Reliable and punctual with strong work ethic

Proactive problem-solver with ability to work independently

Professional demeanor and appearance

Flexible and adaptable to changing priorities and schedules

Preferred Qualifications

Experience in a corporate or professional office environment

Familiarity with offsite storage vendor systems and procedures

Knowledge of audio-visual equipment setup and troubleshooting

Physical Requirements

Ability to lift and move packages and materials up to 40 pounds

Capacity to push mail carts and move furniture for meeting setups

Standing and walking for extended periods throughout the day

Ability to bend, reach, and work at various heights when setting up meetings

Work Schedule

Standard business hours with occasional flexibility required for early morning or after-hours meeting setups

May require adjustments to accommodate check printing schedules and urgent mail processing needs

This position is ideal for a detail-oriented, service-minded professional who enjoys variety in their daily responsibilities and takes pride in supporting smooth facility operations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Lexington, KY

Job Tags:

• Hiring
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• •401(k) plan with matching company contributions
• •Comprehensive Medical, Dental & Vision Care
• •Paid parental leave at 100% of salary
• •Paid Time Off and Company Holidays
• •Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.