Finance Coordinator

Description

FLSA Status: Full-time, Non-Exempt

Location : Sacramento, CA (On-Site Position – Not Remote)

Compensation: $25.00-$31.00 per hour

Post Date: September 2, 2026

Close Date: September 30, 2026

Report to : Sr. Director of Finance

To apply for this position: Please submit a resume and cover letter. Your resume will not be considered if a cover letter is not included.

About Community HealthWorks

Community HealthWorks (CoHeWo) advances health equity by helping individuals and families access the health coverage, care, and community services they need to thrive. We work at the intersection of healthcare and community support, partnering with managed care plans, health systems, community-based organizations, and government agencies to remove barriers to care.

Strong financial operations make this work possible. The Finance team helps ensure that organizational and program resources are accurately tracked, appropriately documented, and available to support the services our teams provide.

Position Summary

The Finance Coordinator supports the day-to-day financial operations of Community HealthWorks. Working under the supervision of the Director of Finance, the Coordinator assists with accounts payable, transaction entry, reconciliations, financial

documentation, revenue and contract tracking, invoicing, reporting, audit preparation, and other routine finance activities.

The role also coordinates check and payment requests connected to program needs. Current examples include housing deposits, housing assistance, flexible funding, and other approved housing-related or client-support expenses. These requests may come from CoHeWo program teams or external partners operating under agreements with CoHeWo. The Finance Coordinator helps make sure required documentation, approvals, and supporting information are complete before a check or payment is prepared for sign-off.

This is an in-person, non-supervisory role based at Community HealthWorks’ Sacramento office. It is well suited for someone who enjoys detailed work, organized processes, accurate records, and following a request through completion.

What This Work Looks Like

This role combines routine bookkeeping and financial administration with frequent coordination across the organization. Part of the day may involve entering transactions into QuickBooks, reviewing invoices, reconciling debit card activity, updating Excel tracking tools, organizing financial records, or preparing documentation for reports and audits.

Another part of the day may involve reviewing a check request from a program team or partner. Before the payment can move forward, the Finance Coordinator may need to confirm that the request includes the required supporting documents, approval, payment information, and other documentation required by the applicable process or funding source. When something is missing or does not match, the Finance Coordinator follows up with the appropriate person and helps keep the request moving.

Some work is predictable and recurring. Other requests may be time-sensitive, particularly when a payment is connected to a housing or other immediate program need. The Finance Coordinator must be able to respond with appropriate urgency while still following financial controls and documentation requirements.

A Day in the Life

You may begin your day by reviewing invoices, payment requests, messages, and upcoming deadlines. You might enter vendor invoices or debit card transactions into QuickBooks, reconcile activity against receipts and approvals, or update a revenue or contract-tracking worksheet.

Later, a program team may submit a request for a housing deposit or another approved program expense. You would review the request for required documentation and approvals, follow up if something is missing, and prepare the payment materials once the request is complete. You may also communicate with an external partner about documentation needed for a payment under an existing agreement.

The rest of the day might include preparing a bank deposit, organizing finance records, assisting with a funder invoice, gathering documents for an audit or report, or resolving a discrepancy with a vendor or coworker.

No two days will look exactly the same, but accuracy, documentation, follow-through, confidentiality, and timely communication are always part of the work.

What You’ll Do

Accounts payable, bookkeeping, and reconciliation

• •Enter debit card transactions, vendor invoices, and other financial information into QuickBooks.
• •Review vendor invoices for accuracy and confirm that required supporting documentation and approvals are in place.
• •Match invoices to applicable packing or delivery documentation, approval records, or other supporting materials.
• •Prepare debit card reconciliations and compile receipts and other supporting documentation in the required format.
• •Communicate with vendors and coworkers to resolve discrepancies, missing information, or other payment issues.
• •Prepare bank deposits and maintain related financial records.
• •Assist with annual 1099 preparation for applicable vendors and consultants.

Program, housing, and partner payment coordination

• •Coordinate check and payment requests for approved program needs, including housing deposits, housing assistance, flexible funding, and other housing-related or client-support expenses.
• •Review requests to confirm that required documentation, approvals, payment information, and supporting records are complete before checks or payments are prepared for sign-off.
• •Coordinate with CoHeWo program teams and external partners operating under agreements with CoHeWo when additional documentation or clarification is needed.
• •Maintain organized records of payment requests and supporting documentation in accordance with applicable finance, contract, program, and organizational requirements.
• •Balance timely processing with the need to follow established financial controls and approval processes.

Financial tracking, reporting, and records

• •Maintain revenue worksheets, contract records, and other financial tracking tools.
• •Assist with invoices to funders, donors, and other applicable parties.
• •Assist with preparation of monthly and quarterly financial reports.
• •Support annual audit preparation by gathering, organizing, and maintaining requested documentation.
• •Organize electronic finance, vendor, funding contract, and related records so information can be located when needed.
• •Maintain required paper records when applicable.
• •Assist with the development and maintenance of fiscal and financial policies, procedures, and workflows.
• •Perform other related duties as organizational and program needs evolve.

What Success Looks Like

Success in this role is not only about completing transactions. It is about making sure financial activity is accurate, supported, organized, and able to move through the appropriate process. Success includes:

• •Entering and maintaining financial information accurately and consistently.
• •Recognizing when an invoice, payment request, approval, or supporting document is incomplete or does not match.
• •Following up promptly and professionally when additional information is needed.
• •Keeping clear and organized records so transactions can be understood, reviewed, and supported later.
• •Managing recurring responsibilities and deadlines without losing track of time-sensitive requests.
• •Protecting confidential financial, client-related, vendor, and organizational information.
• •Knowing when to resolve an issue independently and when to ask the Director of Finance or another appropriate person for guidance.
• •Supporting program needs with responsiveness while maintaining required financial controls and documentation.

What Can Be Challenging About This Work

Finance work is detail-oriented and often deadline-driven. Some responsibilities are repetitive by design because accuracy, consistency, and documentation matt