Fleet Sales Administration

About us : We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Fleet Administrator

Location: Lookers Volkswagen Newcastle

• Position: Permanent Full Time
• Hours: Monday to Friday, 8:30am to 5:00pm (40 hours per week) Hybrid working available.
• Salary: £27,040 plus discretionary quarterly bonus

We are looking for an organised and proactive Fleet Administrator to join our busy Fleet Department at Lookers Volkswagen Newcastle.

Your hours of work would be Monday to Friday 08:30 - 17:00. This is an excellent opportunity to kick start your automotive career while also reaping the benefits of working for a leading brand.

Our Fleet Administrators support the day to day running of our Fleet department with a high level of accuracy. They are knowledgeable and capable of working at pace while providing a first class level of service

Responsibilities

Taxing and invoicing all sold vehicles prior to customer delivery

Support in the management and ordering of vehicles for customers

Use the internal fleet management system and comply procedures when processing and managing customer orders

Liaise with the Fleet Sales team to provide an excellent level of service and support.

About You

The successful candidate will be highly organised, have excellent attention to detail, and be confident communicating with both customers and colleagues. Previous administration experience is desirable, along with strong IT skills and the ability to manage multiple tasks effectively.

Core Benefits:

Competitive salaries with structured pay scales and progression as you grow within the business

Generous annual leave that increases with your length of service

Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave

Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

Eyecare vouchers to help cover vision care needs

Smart Health – 24/7 access to GP services to support your mental and physical wellbeing

Dental insurance for everyday dental care and unexpected treatments

Optional critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app

Free will writing services to help plan for the future

Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

Discounted gym memberships to support an active lifestyle

Travel insurance to help you explore with confidence

Access to home and technology vouchers

bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.