Grants Specialist

Job Title: Grant Specialist

Department: Finance

Reports To: Finance Director

Classification: Non-Exempt

Status: Full-Time, Regular w/ Benefits

Salary Range: $70,000 – $88,000 annually

Location: Remote - CA residents only

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

JOB SUMMARY

The Grant Specialist is responsible for coordinating and managing the financial and compliance aspects of grants for the Picayune Rancheria of the Chukchansi Indians (PRCI) and affiliated entities. This position ensures that all grant-funded programs are properly tracked, reported, and administered in accordance with applicable federal, state, and Tribal requirements. Working under the direction of the Finance Director, the Grant Specialist partners with program staff and department leaders to support grant budgeting, monitor expenditures, and ensure compliance with funding requirements. This role serves as a central resource for grant-related financial processes, reporting, and documentation. The Grant Specialist plays a key role in ensuring that grant funding is effectively managed and aligned with organizational goals.

ESSENTIAL DUTIES

Monitor and track grant expenditures to ensure compliance with approved budgets and funding requirements

Coordinate with program staff to develop and maintain grant budgets and financial plans

Prepare and submit required financial reports, invoices, and reimbursement requests to funding agencies

Maintain accurate and up-to-date records for all grants, including contracts, amendments, and reporting deadlines

Ensure compliance with federal, state, and Tribal grant regulations and guidelines

Review grant-related transactions for accuracy, allowability, and proper documentation

Support grant application processes by assisting with budget development and financial documentation

Track grant performance and identify potential risks related to funding, compliance, or spending

Collaborate with the Controller and accounting staff to ensure proper recording of grant activity

Assist with audit preparation related to grant-funded programs, including gathering supporting documentation

Serve as a resource to departments on grant requirements, allowable costs, and reporting expectations

Develop and maintain tools and processes to improve grant tracking and reporting

Perform other duties as assigned

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field

Minimum of three (3) years of experience in grant management, financial administration, or related field

Experience working with grant-funded programs and compliance requirements

Strong understanding of budgeting, financial tracking, and reporting

Ability to interpret grant agreements, regulations, and funding requirements

Strong organizational and analytical skills with attention to detail

Proficiency in Microsoft Office applications and financial systems

Ability to manage multiple grants and deadlines simultaneously

Must be able to pass a pre-employment drug screening

Must be able to pass a background investigation

Must possess and maintain a valid California driver’s license and insurable driving record

PREFERRED QUALIFICATIONS

Experience working in Tribal, governmental, or nonprofit environments

Familiarity with federal grant regulations (e.g., Uniform Guidance)

Experience with multi-program or multi-entity grant administration

Experience with financial reporting systems and grant tracking tools

Experience supporting grant applications and funding proposals

Application Process

To apply, please submit the following materials:

Completed application form

Current resume

Documentation of higher education

Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Submission Instructions

Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to:

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines.

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.